Congratulations on your recent selection for a position with the Eugene School District 4J! We are extremely excited that you have decided to join a team dedicated to the success of every student.
ALL PAPERWORK SHOULD BE PRINTED AND COMPLETED BEFORE ARRIVING AT YOUR SCHEDULED ORIENTATION TIME. Click here to view instructions to support completing the “To be completed and returned at the time of orientation” section of this page. Read thoroughly before completing.
Unfortunately, we don’t have the ability to extend the process appointment for those that don’t complete the required documents. Due to time constraints if you do not complete the required paperwork prior to arriving for your scheduled new hire orientation you will be asked to attend the next available processing time.
Read ALL information completely.
- To be completed before orientation:
- Take your employee ID badge photo
- Follow the process and guidelines provided by clicking here. If you are not able to take a badge photo that meets the provided guidelines prior to orientation then we will take one for you at orientation.
- Make a copy of your COVID-19 vaccination card and bring it to orientation
- Per Gov. Kate Brown’s mandate all public school district staff and volunteers must be fully vaccinated against COVID-19. “Fully vaccinated” is defined as 14 days after receiving all required doses of an approved COVID-19 vaccine (currently two shots of Pfizer or Moderna vaccine, or one shot of Johnson & Johnson vaccine). All staff members will need to provide proof of COVID-19 vaccination. Exemptions may be made only for eligible medical or religious reasons. There will not be an option to opt out for other reasons or choose testing in lieu of vaccination, under the state mandate.
- Take your employee ID badge photo
- To be completed and returned at the time of orientation:
- New Employee Information Sheet
- Employment Eligibility Verification (I-9)
- Equal Employment Opportunity Form
- Until you are entered into the system you will not have an ID number. Do not worry about filling out that one line on this form.
- Federal W-4
- The Human Resources Department is unable to give tax advice regarding the W-4 form. If you have questions about your withholding please consult with your accountant prior to your processing appointment.
- Oregon State W-4
- Information regarding the Oregon State W-4 can be found on the Oregon Department of Revenue website by clicking here.
- Direct Deposit (optional)
- Child Abuse & Sexual Conduct Disclosure Release
- Note that this form is required for all new employees. For more details please read the instructions linked above.
- If you have not worked for an Education Provider in the United States prior then we will still need one of these forms back from you. Click here to see an example of this type of form.
- Classified Substitutes and Timesheets/Paychecks
- District Policy (copy for you)
- Payment Options for Fingerprint Processing
- PERS Notice of Employment
- Important information for your review:
- Important Information for a Classified Substitute Position
- Important Information for a Transportation Substitute Position
- Welcome Letter
- Mandatory Reporter Information
- Activating your 4J E-Mail Account
- You will not be able to activate your 4J email until you have completed processing and are entered into the HR/Payroll system. Once you receive your employee ID number then you will be able to activate your 4J email account.
- Work Year Calendars
- Classified Substitute Use of Times sheets
- Time sheets
- Safe Schools
- TSA Information
- Required training videos/guides: (Absence Management training videos only required for Educational Assistant Substitutes, Clerical Substitutes, and Nutrition Services Substitutes)
Do you have questions about the new hire orientation process? Click here to view the new hire orientation FAQ.
*If you have any problems printing these documents please contact us at 541-790-7670.
