The annual reorganization meeting of the Warsaw Central School Board of Education was called to order at 6:30 p.m. in the Elementary School Building by Tawnnee Conley, District Clerk.

Members Present:  Mr. Robb, Mrs. Royce, Mrs. Tangeman, Mr. Grover, Mrs. Baker, Mr. Tarbell, Mr. Youngers.

Members Absent:  None

Others Present:  Mr. Wilkins, Ms. Conable, Mrs. Conley.

It was noted that Board Member Michael Youngers and Superintendent Matthew Wilkins, have both signed the Oath of Office. 

Moved by Mrs. Royce, seconded by Mrs. Tangeman that Dean Robb be nominated for the office of President of the Board.                              

Moved by Mr. Grover, seconded by Mrs. Baker that nominations for the Office of President be closed and Dean Robb be elected President of the Board for the 2023-24 School Year.   Motion Carried:  Yes 7, No 0, Abstain 0.

Dean Robb signed the Oath of Office and took the Chair.                                 

Moved by Mrs. Tangeman, seconded by Mr. Grover that Gail Royce be nominated for the office of Vice President of the Board.                              

Moved by Mr. Grover, seconded by Mrs. Baker that nominations for the Office of Vice President be closed and Gail Royce be elected Vice-President of the Board for the 2023-24 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Gail Royce signed the Oath of Office.                             

Moved by Mrs. Royce, seconded by Mrs. Tangeman that Tawnnee Conley be appointed as District Clerk for the 2023-24 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 7, No 0, Abstain 0.

Tawnnee Conley signed the Oath of Office and took the Chair.

Moved by Mrs. Baker, seconded by Mr. Grover that Susan Royce be appointed as District Treasurer for the 2023-24 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 6, No 0, Abstain 1 (Royce).

Moved by Mrs. Tangeman, seconded by Mrs. Royce that Lisa White be appointed District Tax Collector for the 2023-24 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Baker that the Board authorize the Bank of Castile to assist in the collection of school taxes for 2023-24.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that Dr. Gregory Collins be appointed as District Medical Officer for the 2023-24 school year at an annual amount of $15,142, as per contract.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Grover that Summit Family Dental Care, DDS, PC be appointed District Dental Supervisors for the 2023-24 school year (no remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Grover that Kari Grisewood be appointed as Purchasing Agent for all District Funds for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that Matthew Wilkins be appointed Payroll Certification Officer for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Tangeman that Hodgson-Russ of Buffalo, and Genesee Valley Educational Partnership Labor Relations Department be appointed as Legal Counsels for the 2023-24 school year.   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Genesee Valley Educational Partnership Occupational Advisory Council act as the Warsaw Central School Occupational Advisory Council for the 2023-24 school year. Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Tangeman that Kari Grisewood be appointed Comptroller of PK-12 extracurricular accounts for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Grover that Susan Royce be appointed Treasurer of the PK-12 extracurricular accounts for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 6, No 0, Abstain 1 (Royce).

Moved by Mrs. Baker, seconded by Mr. Tarbell that Jessica Bodine be appointed Internal Claims Auditor for the 2023-24 school year at her regular hourly rate (with overtime, as appropriate).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that Tawnnee Conley be appointed Records Management Officer and Records Access Officer for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that Edward Papke be appointed AHERA Lead Educational Agency Designee for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Tarbell that Edward Papke be appointed School Pesticide Representative for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that Edward Papke be appointed Chemical Hygiene Officer for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Tarbell that Five Star Bank and the Bank of Castile be designated as the official depositories of school funds for the 2023-24 school year.   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that the Daily News and Warsaw’s Country Courier be designated as the official newspapers of the district for the 2023-24 school year.   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that Amy Burnham be designated Title IX/Section 504/ADA Officer for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that Amy Burnham be designated Homeless Liaison for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Tangeman that the Warsaw Board of Education designate Gail Royce as the Board Representative for the District Shared Decision-Making Committee for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Robb that the Warsaw Board of Education designate Lisa Tangeman as the Board Representative for the Technology Committee for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mrs. Baker that the Warsaw Board of Education designate Dean Robb as the Board Representative and Gail Royce as the Alternate for the Executive Board of the Genesee Valley School Boards Association for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Robb, seconded by Mr. Tarbell that John Grover, Gail Royce and Lisa Tangeman be appointed to the District Audit Committee for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Tarbell that Dean Robb and Gail Royce be appointed to the District  Finance Committee for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Robb, seconded by Mrs. Tangeman that Kristina Baker, John Grover and Michael Youngers be appointed to the District Policy Committee for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Baker that the Warsaw Board of Education designate John Grover as the Board Legislative Liaison for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman seconded by Mrs. Baker that Kim Monahan be designated Title I Coordinator for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mr. Grover that Ryan Winchip be designated Physical Education/Health Director for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Tangeman that Matthew Wilkins be designated Chief Emergency Officer for the 2023-24 school year (no additional remuneration).  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Tangeman that Matthew Wilkins be designated Title VI Civil Rights Coordinator for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mr. Grover that the High School Principal, Middle School Principal and Elementary School Principal be designated DASA Coordinators for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Tangeman that Kimberly Monahan be designated Foster Care Point of Contact for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mr. Tarbell that Kimberly Monahan be designated Data Security Coordinator for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman seconded by Mr. Tarbell that Amy Burnham be appointed the NYS Alternative Assessment Coordinator for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mr. Grover that Coley Webb and Kimberly D’Amico be appointed the Grade 3-8 Testing Coordinators for their grade levels for the 2023-24 school year (no additional remuneration).   Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Tangeman that the Board designate Matthew Wilkins as Data Protection Officer for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Tangeman that the Board designate Matthew Wilkins as Data Security Officer for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mr. Tarbell that the District Treasurer be authorized to establish all accounts necessary for the transaction of the district's business affairs for the 2023-24 School Year.  Motion Carried:  Yes 6, No 0, Abstain 1 (Royce).

Moved by Mrs. Royce seconded by Mr. Grover that the Superintendent be authorized to transfer monies between and within functional unit appropriations of the budget for the 2023-24 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that the Superintendent be authorized to apply for and receive state and federal grants for the 2023-24 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman seconded by Mr. Grover that that the President of the Board be authorized to sign Bond Anticipation Notes, Revenue Anticipation Notes, and Tax Anticipation Notes throughout the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Tangeman that the Superintendent be authorized to approve conference, convention, workshop requests for which funds are budgeted for staff and the Board of Education (including Board Fiscal Oversight Training required by New York State Law) during the 2023-24 School Year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mr. Grover that petty cash funds be authorized to be established in the amount of $100 each for the High School Office,  Middle  School Office, Elementary School Office, Business Office and MHS Student Council.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that the High School Principal, Middle School Principal, Elementary School Principal, Business Administrator and MHS Student Council Advisor, respectively, be authorized to supervise the petty cash funds.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Grover that upon the recommendation of the Superintendent, the Board approve the following resolution for the 2023-24 School year:

AUTHORIZATION TO HIRE EMPLOYEES PENDING BOARD APPROVAL

WHEREAS, the appointment of employees and the approval of volunteers is within the authority of this Board, and

WHEREAS, employee appointments and volunteer approvals generally begin after the date of Board action, and

WHEREAS, there are circumstances in which it is advantageous and proper that employees and volunteers begin prior to the date of Board action,

NOW THEREFORE BE IT RESOLVED THAT this Board delegates to the Superintendent or Designee the authority to appoint employees and to appoint volunteers effective on a date prior to Board action, provided however that such employees and volunteers are placed on the Board agenda for the next following Board meeting.

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mr. Tarbell that the regularly stated meetings of the Board of Education will convene at 6:30 p.m. on the 2^nd and 4^th Tuesdays of each month (except for Holidays) through the 2023-24 school year, unless otherwise indicated.  Meetings will be limited to a maximum duration of three (3) hours (meetings must end no later than 9:30 p.m.)  Meetings will be held in the Elementary School unless otherwise notified.

Specific dates are as follows:

*Required - BOCES Annual Vote Date

**Board Retreat – 6:30 p.m. – 9 p.m.

***Board Workshop – 5:00p.m.-9 p.m., Location – Middle/High School Library

The Budget Hearing will be held on May 14, 2024 at the beginning of the Board Meeting scheduled for that date.

The Annual Meeting/Budget Vote will be held on May 21, 2024 from noon until 8:00 p.m. in the Lobby of Warsaw Elementary School.

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mr. Youngers that the tuition rate for non-resident students be established at $3,478 for UPK-6 and $4,410 for 7-12 for the 2023-24 school year minus any Warsaw District School taxes that the parents pay for property owned within the district.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Tangeman that the substitute teachers' pay be established at $125/day for certified substitutes and at $110/day for non-certified substitutes, $135/day NYS Certified Retired Teacher, and $125/day for Substitute Licensed Nurses for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mr. Tarbell that the remuneration for a tutor appointed by the school administration be established at $25 per hour for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman seconded by Mr. Grover that the mileage reimbursement rate be established at the IRS Rate for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Tangeman that the remuneration for Election Inspectors be established at minimum wage for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mr. Grover that the Warsaw Board of Education Policy Handbook and Code of Ethics be adopted for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mrs. Tangeman that the Board approve the Organizational Chart for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mr. Tarbell that the Warsaw Board of Education approve the following resolution:

RESOLVED, by the Board of Education of the Warsaw Central School District that Retention and Disposition Schedule for New York Local Government Records (LGS-1), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.

FURTHER RESOLVED, that in accordance with Article 57-A:

1. Only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein;
2. Only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established legal minimum periods.

Motion Carried:  Yes 7, No 0, Abstain 0.

Mr. Robb lead the Pledge of Allegiance to the Flag.

Moved by Mr. Grover seconded by Mrs. Baker that the Board approve the Board Minutes for the meeting on June 27, 2023, as written.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mr. Tarbell that the Board approve the School Datebooks contract for 2023-24 as proposed and authorize the Business Administrator to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that the Board approve the District Clerk to advertise for transportation, as needed, for the 2023-24 school year as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that the Board approve the Engagement Letter with Howard S. Smith, Ed. D., Education Consultant, for the 2023-24 school year, as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that the Board approve the Webster Szanyi, Legal Counsel Engagement Letter for 2023-24 as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that the Board declare the following item obsolete and authorize disposal in accordance with state law and Board policy. 

Mackie 808M Powered Mixer (Elementary Gym)

#AP51684

Inv Tag #2007000113

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that the Board approve the Workers’ Compensation Municipal Cooperation Agreement for 2023-24 as proposed, and authorize the School Superintendent to sign said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that the Board approve the following Capital Improvements Project 2023 resolutions:

Whereas, the Warsaw Central School District has been authorized by a community referendum dated Tuesday, May 16, 2023, and

Whereas the Board of Education further requests the District Administration to facilitate the award of contracts and process change orders to the capital construction project known as Capital Improvements Project 2023.

Be it Resolved, the Warsaw Central School District's Board of Education, after review of bid results and recommendation for award from Campus C.M.G., authorizes the Superintendent, Mr. Matthew Wilkins to sign contracts on behalf of the District.

Be it Resolved, the Warsaw Central School District's Board of Education, authorizes the Superintendent, Mr. Matthew Wilkins to sign change orders to the contracts on behalf of the District, in an amount not to exceed $35,000, consistent with NYS General Municipal Law.

          Be it Resolved, the Warsaw Central School District's Board of Education, authorizes the Superintendent, Mr. Matthew Wilkins to poll the Board in the case where a change order may exceed $35,000.  The said change order will be addressed at the next regularly scheduled BOE meeting.  

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that, upon the recommendation of the Superintendent, the Board approve the On-line Courses Memorandum of Agreement for the school year of 2022-23 and Summer 2023 as proposed, and authorize the Superintendent of Schools to execute said MOA.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman seconded by Mr. Robb that the Board appoint Mrs. Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 7, No 0, Abstain 0.

The District Clerk was dismissed at 6:58 p.m. and the following took place as recorded by Mrs. Royce, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by Mrs. Tangeman seconded by Mr. Robb that the Board enter Executive Session at 6:58 p.m. for the purpose of discussing collective negotiations pursuant to article 14 of Civil Service Law Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mr. Tarbell that the Board resume regular session at 8:45 p.m.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mrs. Baker that the Board approve the following Special Education recommendations:

        (A) = Amendment Agreement – No Meeting          (C) = Correction

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Board approve the Standard Work Day and Reporting Resolution for Employees, and authorize the District Clerk to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Board appoint Business Administrator Kari Grisewood as the Genesee Area Healthcare Plan Primary Board Member for the 2023-24 school year, and Superintendent of Schools Matthew Wilkins as the Alternate GAHP Board Member for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Board approve the creation of two (2) FTE Building Substitute positions for the 2023-24 school year.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Board approve the Building Substitute Terms and Conditions of Employment, as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Memorandum of Agreement for a Girl’s Cheerleading Modified Coach for the 2023 fall sports season (A. Wick) be approved. Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 555, as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mr. Grover that the regular meeting of the Warsaw Central School Board of Education be adjourned at 8:55 p.m.; subject to the call of the President.  Motion Carried:  Yes 7, No 0, Abstain 0.

Mrs. Gail E. Royce,

 Clerk Pro Tem

The regular meeting of the Warsaw Central School Board of Education was called to order at        

6:30 p.m. in the Middle/High School Building by Mr. Robb.

Members Present:  Mr. Robb, Mrs. Royce, Mrs. Tangeman, Mrs. Baker, Mr. Grover, Mr. Tarbell, Mr. Youngers.

Members Absent:  None

Others Present:  Mr. Wilkins, Mrs. Grisewood, Mrs. Monahan, Mrs. D’Amico, Mr. Ellis, Mr. Winchip, Mr. Webb, Mr. Barks, Mrs. Conley.

Mr. Robb led the Pledge of Allegiance to the Flag.

Mr. Winchip presented an overview of the Code of Conduct and highlighted changes made to it including adding a Consequence Table, which will provide consistency.  He, along with Mrs. D’Amico and Mr. Ellis, answered questions from the Board.  There were no public comments.

Let the record show that the District Treasurer, the District Tax Collector, and the Internal Claims Auditor have signed their Oath of Office for the 2023-24 School Year.

Moved by Mrs. Tangeman, seconded by Mr. Grover that the Board approve the minutes for July 11, 2023, as written.  Motion Carried:  Yes 7, No 0, Abstain 0.

The Board reviewed the lists of regular bills dated June 29, 2023, June 30, 2023.

The Board reviewed the Appropriation/Revenue Status Reports as of June 30, 2023.

Moved by Mr. Grover, seconded by Mr. Tarbell that the Board accept the Treasurer’s Reports as of June 2023.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board accept the Extra Curricular Activities Treasurer’s Q4 Reports and Annual Report for 2022-23.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Tangeman that the Board accept the Internal Claims Audit Report for 2022-23.  Motion Carried:  Yes 7, No 0, Abstain 0.

Mr. Wilkins reminded Board members of tomorrow night’s Board Workshop.  He also stated the Safety Plan Public Hearing is scheduled for August 8, 2023 at 6:30pm in the Elementary Cafeteria.

Audit Committee – NA; the committee will be meeting in October.

Finance Committee – NA

Policy Committee – NA

Technology Committee – NA

Moved by Mr. Tarbell, seconded by Mr. Grover that the Board approve the Ag in the Classroom Memorandum of Understanding Agreement for the 2022-23 school year, as proposed, and authorize the Superintendent of Schools to execute said agreement.    Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mrs. Tangeman, seconded by Mr. Grover that the Board adopt the following resolution:  

A BOND RESOLUTION, DATED JULY 25, 2023, OF THE BOARD OF EDUCATION OF THE WARSAW CENTRAL SCHOOL DISTRICT, WYOMING COUNTY, NEW YORK (THE “DISTRICT”) AUTHORIZING THE DISTRICT (A) TO UNDERTAKE AN APPROVED “CAPITAL IMPROVEMENTS PROJECT, 2023” (THE “PROJECT”) CONSISTING OF THE RECONSTRUCTION, REHABILITATION, AND RENOVATION, IN PART, AND THE CONSTRUCTION OF IMPROVEMENTS AND UPGRADES TO VARIOUS DISTRICT BUILDINGS AND FACILITIES AND THE SITES THEREOF AT AN ESTIMATED MAXIMUM COST OF $22,960,000 AND (B) TO ISSUE SERIAL BONDS OR OTHER OBLIGATIONS OF THE DISTRICT FOR THE FINANCING OF THE PROJECT IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $18,990,000, WITH THE BALANCE OF THE ESTIMATED MAXIMUM COST OF THE PROJECT TO BE COVERED BY THE EXPENDITURE OF (1) THE ENTIRE REMAINING BALANCE (WHICH STOOD AT APPROXIMATELY $2,948,461 AS OF MARCH 10, 2023), PLUS ANY ADDITIONAL INTEREST EARNED, FROM THE DISTRICT’S CAPITAL RESERVE FUND THAT WAS ESTABLISHED IN MAY OF 2015, WITH SUCH FUND THEN TO BE TERMINATED AND (2) $1,021,539 FROM THE DISTRICT’S CAPITAL RESERVE FUND THAT WAS ESTABLISHED IN MAY OF 2021 AND DELEGATING THE POWER TO ISSUE BOND ANTICIPATION NOTES (IN ANTICIPATION OF THE SALE OF SUCH OBLIGATIONS) TO THE PRESIDENT OF THE BOARD OF EDUCATION OF THE DISTRICT.

WHEREAS, at the annual meeting and vote of the qualified voters of the Warsaw Central School District, Wyoming County, New York (the “District”) that was held on May 16, 2023, a Proposition No. 2 (the “Proposition”) was duly adopted authorizing the Board of Education of the District (the “Board”) (1) to undertake, in general accordance with a referenced project plan, a “Capital Improvements Project, 2023” (the “Project”) at an estimated maximum cost of $22,960,000; (2) to expend or apply toward the Project (a) during the 2022-2023 fiscal year of the District the entire remaining balance (which stood at approximately $2,948,461 as of March 10, 2023), plus any additional interest earned, from the District’s Capital Reserve Fund that was established in May of 2015, with such fund then to be terminated and (b) during the 2022-2023 fiscal year $1,021,539 from the District’s Capital Reserve Fund that was established in May of 2021; and (3) to levy a tax to finance the balance of the estimated maximum cost of the Project, such tax to be collected in annual installments, with obligations of the District (in an aggregate principal amount not to exceed $18,990,000) to be issued in anticipation thereof; and

WHEREAS, it is now desired to authorize the expenditure of up to $22,960,000 for such purpose, and to provide for the financing thereof in accordance with the Proposition;

NOW, THEREFORE, BE IT RESOLVED, by the Board (by a favorable vote of at least two-thirds of all of the members of the Board), as follows:

Section 1.         The class of objects or purposes to be financed pursuant to this resolution is a capital improvements project involving the reconstruction, rehabilitation and renovation, in part, and the construction of improvements and upgrades to various District buildings and facilities and the sites thereof, to implement various health, safety, accessibility and Code compliance measures required by the State Education Department in connection with any significant capital project and various other measures that are generally described in (but are not to be limited by) the written plan for the Project that was prepared by the District (with the assistance of Young + Wright Architectural) and is on file at the District offices, and being subject to the possibility of reallocation, deletion, revision or supplementation, as provided in the public notice of the vote on the Proposition.  The foregoing work shall include the purchase of original furnishings, equipment, machinery and apparatus required in connection with the purposes for which such buildings, facilities and sites are used, and all ancillary or related work required in connection therewith, including preliminary costs and costs incidental thereto and in connection with the financing thereof.

Section 2.         The estimated maximum cost of such class of objects or purposes is determined to be $22,960,000, which expenditure is hereby authorized.  The plan for the financing of the Project is (1) to expend or apply toward the Project (a) during the 2022-2023 fiscal year of the District, the entire remaining balance (which stood at approximately $2,948,461 as of March 10, 2023), plus any additional interest earned, from the District’s Capital Reserve Fund that was established in May of 2015, with such fund then to be terminated and (b) during the 2022-2023 fiscal year of the District, $1,021,539 from the District’s Capital Reserve Fund that was established in May of 2021 and (2) to issue up to $18,990,000 of serial bonds or other obligations of the District that may be lawfully issued under the Local Finance Law (the issuance of which is being hereby specifically authorized for the financing of the balance of the estimated maximum cost of the Project), with such amount to be offset by any federal, state, county and/or local funds received by the District for the Project.  Unless paid from other sources or charges, such balance of the estimated maximum cost of the Project is to be paid by the levy and collection of taxes on all the taxable real property in the District to pay the principal of such bonds or other obligations, and the interest thereon, as the same shall become due and payable.

Section 3.         It is hereby determined that the period of probable usefulness of the class of objects or purposes referred to in Section 1 hereof is 30 years, pursuant to subdivision 97 of paragraph (a) of Section 11.00 of the Local Finance Law.

Section 4.         Subject to the provisions of this resolution and of the Local Finance Law, and pursuant to the provisions of Section 21.00 relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and of Section 50.00, Sections 56.00 to 60.00, Section 62.00, Section 62.10, Section 63.00, and Section 164.00 of the Local Finance Law, the powers and duties of the Board pertaining or incidental to the sale and issuance of the obligations herein authorized, including but not limited to authorizing bond anticipation notes and prescribing the terms, form and contents and details as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of such bonds (and the renewals of such notes), are hereby delegated to the President of the Board, as the chief fiscal officer of the District.  Without in any way limiting the scope of the foregoing delegation of powers, the President of the Board, to the extent permitted by Section 58.00(f) of the Local Finance Law, is hereby specifically authorized to accept bids submitted in electronic format for any bonds or notes of the District.

Section 5.  The temporary use of available funds of the District, not immediately required for the purpose or purposes for which the same were borrowed, raised or otherwise created, is hereby authorized pursuant to Section 165.10 of the Local Finance Law, for the purpose or purposes described in this resolution.

Section 6.  This resolution shall constitute the declaration (or reaffirmation) of the District’s “official intent” to reimburse the expenditures authorized in this resolution with the proceeds of the bonds, notes or other obligations authorized herein, as required by United States Treasury Regulations Section 1.150-2.

Section 7.         Each of the obligations authorized by this resolution, and any notes issued in anticipation of the sale of such obligations, shall contain the recital of validity as prescribed by Section 52.00 of the Local Finance Law, and such obligations shall be general obligations of the District, payable as to both principal and interest by a general tax upon all the taxable real property within the District, without limitation as to rate or amount (subject to certain statutory limitations imposed by Chapter 97 of the 2011 Laws of New York).  The faith and credit of the District are hereby irrevocably pledged for the payment of the principal of and interest on such obligations, and provision shall be made annually in the budget of the District by appropriation for (1) the amortization and redemption of any such obligations to mature in such year and (2) the payment of interest on any such obligations to be due and payable in such year.

Section 8.         The President of the Board is further authorized to take such actions and execute such documents as may be necessary to ensure the continued status of the interest on the obligations authorized by this resolution, and any notes issued in anticipation thereof, as excludable from gross income for federal income tax purposes pursuant to Section 103 of the Internal Revenue Code of 1986, as amended (the “Code”) and may designate the obligations authorized by this resolution, and any notes issued in anticipation thereof, as “qualified tax-exempt obligations” in accordance with Section 265(b)(3) of the Code.

Section 9.         The President of the Board is further authorized to enter into a continuing disclosure agreement with the initial purchaser of the obligations authorized hereunder (or any bond anticipation notes issued in anticipation of the sale of such obligations), containing provisions that are satisfactory to such purchaser in compliance with the provisions of Rule 15c2-12, as promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended.

Section 10.       The President of the Board is further authorized to call in and redeem any outstanding obligations that were issued pursuant to this resolution (at such times and in such amounts and maturities as may be deemed appropriate after consultation with District officials and the District’s municipal advisor), to approve any related notice of redemption, and to take such actions and execute such documents as may be necessary to effectuate any such call(s) for redemption pursuant to Section 53.00 of the Local Finance Law, with the understanding that no such call(s) for redemption will be made unless such notice of redemption shall have first been filed with the District Clerk.

Section 11.       In the absence or unavailability of the President of the Board, the Vice President of the Board is hereby specifically authorized to exercise the powers delegated to the President of the Board in this resolution.

Section 12.       The District Clerk is hereby authorized and instructed to publish this resolution, or a summary thereof, together with a notice in substantially the form provided by Section 81.00 of the Local Finance Law, in the District’s official newspaper(s). The validity of the obligations authorized hereby, or of any bond anticipation notes issued in anticipation of the sale of such obligations, may be contested only if:

                        (1)        (a)        such obligations are authorized for an object or purpose for which the District is not authorized to expend money, or

                                    (b)        the provisions of law which should be complied with at the date of publication of this resolution (or a summary thereof) are not substantially complied with,

and an action, suit or proceeding contesting such validity is commenced within 20 days after the date of such publication; or

                        (2)        such obligations are authorized in violation of the provisions of the Constitution of New York.

Section 13.       This resolution is effective immediately and shall be placed in the official minutes of the Board as an official action of the Board.

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Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mrs. Tangeman, seconded by Mrs. Baker that the Board appoint Mrs. Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 7, No 0, Abstain 0.

The District Clerk was dismissed at 7:00 p.m. and the following took place as recorded by Mr. Royce, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by Mrs. Baker, seconded by Mr. Grover that the Board enter Executive Session at 7:00 p.m. for the purpose of discussing the employment history of a particular person.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Tangeman that the Board resume regular session at 8:51 p.m.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that the Board approve the special education placements recommendations, as follows:

                           (A) = Amendment Agreement – No Meeting

                                                  (C) = Correction

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve one 7-12 Certified ELA Teacher Online Position for July 5 – August 26, 2023.  Pay will be at the rate of $30/hour, not to exceed 30 hours.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 556, as proposed.  Motion Carried:  Yes 6, No 0, Abstain 1 (Tangeman).

The Board of Education held their retreat with Administration to review their building level goals.

Moved by Mrs. Baker, seconded by Mr. Grover that the regular meeting of the Warsaw Central School Board of Education be adjourned at 8:53 p.m.; subject to the call of the President.  Motion Carried:  Yes 7, No 0, Abstain 0.

Mrs. Gail E. Royce

Clerk Pro Tem