The regular meeting of the Warsaw Central School Board of Education was called to order at 6:31 p.m. in the Middle/High School Building by Mr. Robb.

Members Present:  Mr. Robb, Mrs. Royce, Mrs. Baker, Mr. Tarbell, Mr. Youngers

Members Absent:  Mrs. Tangeman, Mr. Grover

Others Present: Mr. Wilkins, Ms. Grisewood, Mrs. Monahan, Mrs. Burnham, Mr. Ellis, Mrs. D’Amico, Mr. Webb, Ms. Conable, 1^st Lieutenant Allers, Mrs. Conley

Mr. Robb lead the Pledge of Allegiance to the Flag.

1^st Lieutenant, Brandon Allers of the local Civil Air Patrol, addressed the Board stating he is part of seven squadrons canvasing school districts to look for collaboration in areas of STEM.  There are different areas of study such as rockets, or emergency services, etc.  This is not provided for only military intended cadets, but is open to all students.

Moved by Mrs. Royce, seconded by Mrs. Baker that the Board approve the minutes for August 22, 2023, as written.  Motion Carried:  Yes 5, No 0, Abstain 0.

Mr. Wilkins stated the district is close to launching its therapy dog program.  Molly, the golden retriever owned by Mrs. Semmel, has passed her certifications and the district will be working on a policy regarding the program.

Mr. Wilkins also stated paperwork has been submitted to Erie 1 BOCES to assist the district with updating/revising the policy manual.

Mr. Wilkins noted the closing for the property at 99 Linwood is complete and he offered a tour of the facility following the meeting or anytime. 

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the Professional Development Plan, as proposed with final revisions.  Motion Carried:  Yes 5, No 0, Abstain 0.

The Board held the first review of Board Policy 7450.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board waive the second reading required by Policy 1410, with regard to Board Policy 7450 Fundraising by Students. Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve Policy 7450 Fundraising by Students as revised.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board of Education approve the FFA Trip Request for an overnight trip to the NYS Fair in Syracuse, NY August 30-31, 2023, as proposed.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the following resolution: 

Be is resolved to approve the following budget increase for the 2023-2024 school year:

From:

A880 – Capital Reserve Fund – 2021                                        $370,000.00

To:

A1940.400-00-000 Purchase of Land/Right of Way                 $370,000.00

The budget increase is to account for the purchase of land and use of the capital reserve that voters approved in May 2023.  The property closed August 2023.

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the non-public transportation requests of students (900376035, 900377032, 900377033, 900375945, 900376099, 900377030 and 900377029) to and from Gilead School of Discipleship during the 2023-24 School Year, as long as the requests are within the required limits, and per Board Policy.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the Campus Construction Owner and Construction Manager as Adviser Agreement for the Capital Improvements Project 2023, as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the Greenman Pedersen Inc. (Land Surveyor) Owner and Consultant without a Predefined Scope of Consultant’s Services Agreement for the Capital Improvements Project 2023, as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the Greenman Pedersen Inc. (Land Surveyor) Land Survey Agreement for the Capital Improvements Project 2023, as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the CME Associates, Inc. (Geotechnical Engineer) Owner and Consultant without a Predefined Scope of Consultant’s Services Agreement for the Capital Improvements Project 2023, as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the CME Associates, Inc. (Geotechnical Engineer) Geotechnical Engineering Agreement for the Capital Improvements Project 2023, as proposed, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board declare the attached list of library books obsolete and authorize disposal in accordance with state law and Board policy. Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Board approve the Teaching English to Speakers of Other Languages (TESOL) Memorandum of Agreement for (Chelsie Mantelli) as proposed, and authorize the Superintendent of Schools to execute said MOA.  Motion Carried: Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the following resolution: 

WHEREAS, the Board of Education of Warsaw Central School District has Board Policy 5410, which permits the Board of Education to enter into contracts through the “piggyback” exemption to competitive bidding, and

WHEREAS, New York State Education Law 305(14)(g) authorizes a Board of Education to enter into a piggyback contract with another school district that transports students by means of a contract with a private transportation contractor, provided that the Board finds that the contract cost is appropriate and will result in a cost savings to the school district, and

WHEREAS, Warsaw Central School District wishes to utilize a contract through Attica Central School District for transportation, and

            WHEREAS, Attica Central School District entered into an Agreement with Attica Bus Service for transportation services; and

            WHEREAS, THE Board of Education of the Attica Central School will pass a resolution on September 14, 2023 to allow Warsaw Central School District to piggyback off this contract; and

            WHEREAS, said contract is in compliance with Board of Education Policy 5410 and New York State Education Law 305(14)g; and

            WHEREAS, the contract cost is appropriate and will result in cost savings.

            NOW THEREFORE, BE IT RESOLVED, that the Board of Education of Warsaw Central School District authorizes Warsaw Central School District’s use of the agreement between Attica Central School and C & F Transportation for transportation services according to the terms and conditions of the originating contract.

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the Univera Dental Insurance Renewal, as proposed, and authorize the School Business Administrator to execute said agreement.    Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the proposed agreement with Mary Cariola Center for the 2023-24 school year, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the proposed agreement with Norman Howard for the 2023-24 school year, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the proposed agreement with Our Lady of Victory (OLV) Human Services (Baker Hall & Baker Academy) for the 2023-24 school year, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the proposed contract with Music Therapy Pathways-Creative Arts Therapy, PLLC for the 2023-24 school year, and authorize the School Superintendent to execute said contract.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the proposed contract with SLC Therapy of WNY for the 2023-24 school year, and authorize the School Superintendent to execute said contract.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Youngers that the Board approve the proposed agreement with Sunshine Speech Therapy, PLLC/Jessica Scheidt for the 2023-24 school year, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board appoint Mrs. Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 5, No 0, Abstain 0.

The District Clerk was dismissed at 6:36 p.m. and the following took place as recorded by Mrs. Royce, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board enter Executive Session at 6:36 p.m. for the purpose of discussing matters leading to the appointment/employment of a particular person.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board return to regular session at 7:21 p.m.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board approve the special education placement recommendations, as follows:

(A) = Amendment Agreement – No Meeting

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Memorandum of Agreement for the Middle-High School Building Substitute (T. Fenstermaker) be approved.  Motion Carried:  Yes 5, No 4, Abstain 4.

Moved by Mrs. Baker, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve the following resolution: 

RESOLUTION OF THE WARSAW CENTRAL SCHOOL DISTRICT

BOARD OF EDUCATION

WHEREAS, Travis Fenstermaker is an employee of the Warsaw Central School District and is currently serving in the Wyoming County Civil Service position of Monitor, and

WHEREAS, the District is in the process of filling a Building Substitute position for the 2023-2024 school year only, and

WHEREAS, Mr. Fenstermaker has duly applied for and is qualified for the Building Substitute position, and

WHEREAS, in order to accept and serve in the Building Substitute position for the 2023-2024 school year, Mr. Fenstermaker requires a corresponding one year leave of absence from his Monitor positon, which Mr. Fenstermaker has requested,

BE IT HEREBY RESOLVED THAT:

1. Mr. Fenstermaker’s request for a one year leave of absence from his Monitor positon is hereby granted; which leave of absence more specifically shall begin on September 1, 2023 and end of on June 30, 2024, and

2. The agreement setting forth terms and conditions of employment applicable to the Building Substitute positon during the 2023-2024 school year will be signed by Superintendent Wilkins and by Mr. Fenstermaker, is approved, and

3. Mr. Fenstermaker is appointed to the Building Substitute position beginning September 1, 2023 and ending on June 30, 2024.

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board appoint Business Administrator Kari Grisewood as the Genesee Area Healthcare Plan Primary Board Member for the 2023-24 school year, and District Treasurer Susan Royce as the Alternate GAHP Board Member for the 2023-24 school year.  Motion Carried:  Yes 4, No 0, Abstain 1 (Royce).

Moved by Mrs. Baker, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 560, as revised. Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Youngers, seconded by Mr. Robb that the regular meeting of the Warsaw Central School Board of Education be adjourned at 7:23 p.m.; subject to the call of the President.  Motion Carried:  Yes 5, No 0, Abstain 0.

Mrs. Gail E. Royce

Clerk Pro Tem

The regular meeting of the Warsaw Central School Board of Education was called to order at 6:32p.m. in the Elementary School Building by Mr. Robb, Board President.

Members Present:  Mr. Robb, Mrs. Royce, Mr. Tarbell, Mrs. Baker, Mr. Youngers

Members Absent:  Mr. Grover, Mrs. Tangeman

Others Present:  Mr. Wilkins, Mrs. Monahan, Mrs. Burnham, Mr. Ellis, Mr. Webb, Mrs. Harwood, Mr. Holmes, Mr. N. Gayford, Mr. Barks, Senior Class Representatives, FFA Members, Parents, Mrs. Conley

Mr. Robb lead the Pledge of Allegiance to the Flag.

Senior Trip Presentation:  The senior class president and treasurer gave a brief overview of the class trip to Orlando, Florida.  They reviewed their itinerary and cost of the trip without fundraising, noting that many students have participated in fundraising, which will lower their overall cost.  Mrs. Royce asked how the students will be traveling to and from the airport.  Mr. Ellis stated that he and Mr. Wilkins are looking into possibly using a school bus.    

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board of Education approve the Senior Class Trip Request for an overnight trip to Orlando, FL April 25-28, 2024, as proposed.  Motion Carried:  Yes 5, No 0, Abstain 0.

FFA Trip Presentation:  Four FFA members presented their trip itinerary with some stops along the way to their National FFA Convention.  They noted that due to support from the Ag Youth Supporters and because they are part of the NYS FFA National Qualifying Team, there will be no individual cost to student members attending.  They gave a breakdown of their milk quality and products competition, and ended with a fun challenge test of milk and cheese flavors with the Board.  They also had a friendly competition between the FFA President and Mr. Wilkins resulting in the FFA President winning with a perfect score of 10/10.

Moved by Mr. Youngers, seconded by Mrs. Baker that the Board of Education approve the FFA Trip Request for an overnight trip to the National FFA Convention in Indianapolis, Indiana on October 30-November 4, 2023, as proposed.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that the Board approve the minutes for September 12, 2023, as written.  Motion Carried:  Yes 5, No 0, Abstain 0

The Board reviewed the lists of regular bills dated August 3, and August 31, 2023.

The Appropriation and Revenue Status Reports dated August 2023 were reviewed.

Moved by Mrs. Baker, seconded by Mr. Youngers that the Board accept the Treasurer’s Reports as of August 2023.  Motion Carried:  Yes 5, No 0, Abstain 0.

Mr. Wilkins reported that he, Mr. Webb and Mrs. Semmel visited Dansville CSD to review their therapy dog program.  He stated that Mrs. Semmel’s dog, Molly, is nearly ready to start in the Elementary School soon.  They are working on the program policy, insurance and some finalization. 

Audit Committee will meet on October 10, 2023.

Finance Committee met on September 21, 2023.

Policy Committee:  Policies have been sent to Erie 1 to start the review process.

Technology Committee will meet in October.

Moved by Mr. Tarbell, seconded by Mrs. Baker that the Board approve the CME Associates, Inc. (Geotechnical Engineer) Geotechnical Engineering Agreement for the Capital Improvements Project 2023, with proposed change, as signed by the School Superintendent.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mrs. Royce that the Board approve the proposed service agreement with PLC Associates - Scholarus Learning Company for the 2023-24 school year, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mrs. Royce that the Board approve the request for a Varsity Cross Country “Incomplete Team” with Letchworth CSD for the fall 2023 sports season with Warsaw CSD being the host school, and Letchworth CSD being the “Incomplete Team” under the guidance of Warsaw Coaches pending final approval by Section V.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mrs. Royce that the Board declares old hallway athletic photos obsolete and authorizes disposal (the district would like to pursue selling the old photos to the student athletes who are in the photos) in accordance with state law and Board policy:  Motion Carried:  Yes 5, No 0, Abstain 0. 

Moved by Mr. Tarbell, seconded by Mrs. Royce that the Board approve the proposed agreement with Summit Center for the 2023-24 school year, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mrs. Royce that the Board approve the proposed agreement with Compass Staffing Solutions for the 2023-24 school year, and authorize the School Superintendent to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mrs. Royce that the Board accept, with appreciation, the following donation from the Warsaw Central School Class of 1971:  Approximately 10 packs of socks, 8 packs of underwear and various food supplies for the student pantry.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board appoint Mrs. Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 5, No 0, Abstain 0.

The District Clerk was dismissed at 7:06 p.m. and the following took place as recorded by Mrs. Royce, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by Mrs. Baker, seconded by Mr. Youngers that the Board enter Executive Session at 7:06 p.m. for the purpose of discussing collective negotiations pursuant to article 14 of Civil Service Law.  Motion Carried:    Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that the Board return to regular session at 7:37p.m.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Youngers that the Board approve the special education placements recommendations, as follows:

(A) = Amendment Agreement – No Meeting

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve the Tenure Memorandum of Agreement for (Michelle Nelson) as proposed, and authorize the Superintendent of Schools to execute said MOA.  Motion Carried: Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that upon the recommendation of the Superintendent, the Board approve the High School Medical Club Extracurricular Activity Block, as proposed.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board approve the following resolution:

WHEREAS, pursuant to New York State Education Law §3012-c and Subpart 30-2 of the Rules of the Board of Regents, The District is required to adopt an Annual Professional Performance Review (APPR) Plan; and

WHEREAS, §30-2.9 of the Commissioner’s Regulations require that any individual serving as lead evaluator of Principals in this District be certified by the Board of Education as a qualified lead evaluator of Principals; and

WHEREAS, to qualify for certification as a lead evaluator of Principals an individual shall successfully complete a training course that meets the minimum requirements prescribed in §30-2.9(b) of the Commissioner’s regulations; and

WHEREAS, the Board of Education has reviewed the training record of Matthew Wilkins and Kimberly Monahan, and;

WHEREAS, Matthew Wilkins and Kimberly Monahan have met the minimum requirements; now, therefore,

BE IT RESOLVED, that the District hereby certifies Matthew Wilkins and Kimberly Monahan as lead evaluator of Principals for the 2023-24 school year.

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board approve the following resolution:

WHEREAS, pursuant to New York State Education Law §3012-c and Subpart 30-2 of the Rules of the Board of Regents, The District is required to adopt an Annual Professional Performance Review (APPR) Plan; and

WHEREAS, §30-2.9 of the Commissioner’s Regulations require that any individual serving as lead evaluator of Teachers in this District be certified by the Board of Education as a qualified lead evaluator of Teachers; and

WHEREAS, to qualify for certification as a lead evaluator of Teachers an individual shall successfully complete a training course that meets the minimum requirements prescribed in §30-2.9(b) of the Commissioner’s regulations; and

WHEREAS, the Board of Education has reviewed the training record of Amy Burnham, Kimberly D’Amico, Richard Ellis, Kari Grisewood, Kimberly Monahan, Coley Webb, Matthew Wilkins, Ryan Winchip and;

WHEREAS, Amy Burnham, Kimberly D’Amico, Richard Ellis, Kari Grisewood, Kimberly Monahan, Coley Webb, Matthew Wilkins, Ryan Winchip have met the minimum requirements; now, therefore,

BE IT RESOLVED, that the District hereby certifies Amy Burnham, Kimberly D’Amico, Richard Ellis, Kari Grisewood, Kimberly Monahan, Coley Webb, Matthew Wilkins, Ryan Winchip as lead evaluator of Teachers for the 2023-24 school year.  

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Youngers that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 561, as proposed.  Motion Carried:  Yes 5, No 0, Abstain 0

Moved by Mrs. Baker, seconded by Mr. Tarbell that the regular meeting of the Warsaw Central School Board of Education be adjourned at 7:39 p.m.; subject to the call of the President.  Motion Carried:  Yes 5, No 0, Abstain 0.

Mrs. Gail E. Royce

Clerk Pro Tem