The annual reorganization meeting of the Warsaw Central School Board of Education was called to order at 6:30 p.m. in the Middle/High School Building by Tamarah R. Plotz, District Clerk.

Members Present:  Mr. Robb, Mrs. Royce, Mr. Grover, Mrs. Baker, Mr. Tarbell

Members Absent:  Mrs. Tangeman, Mr. McGinnis

Others Present:  Mr. Wilkins, Mrs. Plotz, Mrs. Conley, Mr. & Mrs. LaWall, Ms. Lampke

It was noted that Board Member Dean Robb, has signed the Oath of Office.  Matthew Wilkins signed the oath of office.                          

Moved by Mrs. Royce, seconded by Mr. Tarbell that Dean Robb be nominated for the office of President of the Board.                              

Moved by Mr. Grover, seconded by Mrs. Baker that nominations for the Office of President be closed and Dean Robb be elected President of the Board for the 2022-23 School Year.   Motion Carried:  Yes 5, No 0, Abstain 0.

Mr. Robb signed the Oath of Office and took the Chair.                                 

Moved by Mr. Tarbell, seconded by Mrs. Baker that Gail Royce be nominated for the office of Vice President of the Board.                              

Moved by Mr. Grover, seconded by Mr. Tarbell that nominations for the Office of Vice President be closed and Gail Royce be elected Vice-President of the Board for the 2022-23 School Year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Mrs. Royce signed the Oath of Office.                             

Moved by Mrs. Royce, seconded by Mrs. Baker that Tawnnee be appointed as District Clerk for the 2022-23 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 5, No 0, Abstain 0.

Tawnnee Conley signed the Oath of Office and took the Chair.

Moved by Mr. Grover, seconded by Mrs. Baker that Susan Royce be appointed as District Treasurer for the 2022-23 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 4, No 0, Abstain 1 (Royce).

Moved by Mr. Tarbell, seconded by Mrs. Royce that Shirley Campbell be appointed District Tax Collector for the 2022-23 school year, with the remuneration to be included in her annual salary.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that the Board authorize the Bank of Castile to assist in the collection of school taxes for 2022-23.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that Dr. Gregory Collins be appointed as District Medical Officer for the 2022-23 school year at an annual amount of $15,142, as per contract.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that Summit Family Dental Care, DDS, PC be appointed District Dental Supervisors for the 2022-23 school year (no remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that Kari Grisewood be appointed as Purchasing Agent for all District Funds for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that Matthew Wilkins be appointed Payroll Certification Officer for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that Jeffrey Erickson of Warsaw, Hodgson-Russ of Buffalo, and Genesee Valley Educational Partnership Labor Relations Department be appointed as Legal Counsels for the 2022-23 school year.   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that the Genesee Valley Educational Partnership Occupational Advisory Council act as the Warsaw Central School Occupational Advisory Council for the 2022-23 school year. Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Tarbell that Kari Grisewood be appointed Comptroller of PK-12 extracurricular accounts for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Baker that Susan Royce be appointed Treasurer of the PK-12 extracurricular accounts for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 4, No 0, Abstain 1 (Royce).

Moved by Mrs. Baker, seconded by Mrs. Royce that Donna Mager be appointed Internal Claims Auditor for the 2022-23 school year at her regular hourly rate (with overtime, as appropriate).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that Tawnnee Conley be appointed Records Management Officer and Records Access Officer for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that Edward Papke be appointed AHERA Lead Educational Agency Designee for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that Edward Papke be appointed School Pesticide Representative for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Baker that Edward Papke be appointed Chemical Hygiene Officer for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that Five Star Bank and the Bank of Castile be designated as the official depositories of school funds for the 2022-23 school year.   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that the Daily News and Warsaw’s Country Courier be designated as the official newspapers of the district for the 2022-23 school year.   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that Amy Burnham be designated Title IX/Section 504/ADA Officer for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that Amy Burnham be designated Homeless Liaison for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Robb, seconded by Mr. Grover that the Warsaw Board of Education designate Gail Royce as the Board Representative for the District Shared Decision-Making Committee for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Tarbell that the Warsaw Board of Education designate Lisa Tangeman as the Board Representative for the Technology Committee for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Tarbell that the Warsaw Board of Education designate Dean Robb as the Board Representative and Gail Royce as the Alternate for the Executive Board of the Genesee Valley School Boards Association for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Robb, seconded by Mr. Tarbell that Gail Royce, Lisa Tangeman and John Grover be appointed to the District Audit Committee for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell, seconded by Mr. Grover that Dean Robb and Gail Royce be appointed to the District  Finance Committee for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Robb, seconded by Mr. Grover that Timothy McGinnis and Kristina Baker be appointed to the District Policy Committee for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mr. Robb that the Warsaw Board of Education designate John Grover as the Board Legislative Liaison for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mr. Grover that Kim Monahan be designated Title I Coordinator for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Baker that Ryan Winchip be designated Physical Education/Health Director for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Royce that Matthew Wilkins be designated Chief Emergency Officer for the 2022-23 school year (no additional remuneration).  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Baker that Matthew Wilkins be designated Title VI Civil Rights Coordinator for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mrs. Royce that the High School Principal, Middle School Principal and Elementary School Principal be designated DASA Coordinators for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker seconded by Mrs. Royce that Kimberly Monahan be designated Foster Care Point of Contact for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mrs. Baker that Kimberly Monahan be designated Data Security Coordinator for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mrs. Royce that Amy Burnham be appointed the NYS Alternative Assessment Coordinator for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Baker that Coley Webb and Kimberly D’Amico be appointed the Grade 3-8 Testing Coordinators for their grade levels for the 2022-23 school year (no additional remuneration).   Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board designate Matthew Wilkins as Data Protection Officer for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Baker that the Board designate Matthew Wilkins as Data Security Officer for the 2022-23 school year..  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Tarbell seconded by Mr. Grover that the District Treasurer be authorized to establish all accounts necessary for the transaction of the district's business affairs for the 2022-23 School Year.  Motion Carried:  Yes 4, No 0, Abstain 1 (Royce).

Moved by Mrs. Royce seconded by Mrs. Baker that the Superintendent be authorized to transfer monies between and within functional unit appropriations of the budget for the 2022-23 School Year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that the Superintendent be authorized to apply for and receive state and federal grants for the 2022-23 School Year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Tarbell that that the President of the Board be authorized to sign Bond Anticipation Notes, Revenue Anticipation Notes, and Tax Anticipation Notes throughout the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Tarbell that the Superintendent be authorized to approve conference, convention, workshop requests for which funds are budgeted for staff and the Board of Education (including Board Fiscal Oversight Training required by New York State Law) during the 2022-23 School Year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that petty cash funds be authorized to be established in the amount of $100 each for the High School Office, Middle School Office, Elementary School Office, Business Office and MHS Student Council.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that the High School Principal, Middle School Principal, Elementary School Principal, Business Administrator and MHS Student Council Advisor, respectively, be authorized to supervise the petty cash funds.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Baker, seconded by Mr. Grover that the regularly stated meetings of the Board of Education will convene at 6:30 p.m. on the 2^nd and 4^th  Tuesdays of each month (except for Holidays) through the 2022-23 school year, unless otherwise indicated.  Meetings will be limited to a maximum duration of three (3) hours (meetings must end no later than 9:30 p.m.)  Meetings will be held in the Middle/High School during the month of July and in the Elementary School for the remainder of the school year unless otherwise notified.

Specific dates are as follows:

*Required - BOCES Annual Vote Date

**Board Retreat – 6:30 p.m. – 9 p.m.

***Board Workshop – 5:00p.m.-9 p.m.

The Budget Hearing will be held on May 9, 2023 at the beginning of the Board Meeting scheduled for that date.

The Annual Meeting/Budget Vote will be held on May 16, 2023 from noon until 8:00 p.m. in the Lobby of Warsaw Elementary School.

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that the tuition rate for non-resident students be established at $2,500 for the 2022-23 school year minus any Warsaw District School taxes that the parents pay for property owned within the district.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that the substitute teachers' pay be established at $110/day for certified substitutes and at $95/day for non-certified substitutes, $120/day NYS Certified Retired Teacher, and $110/day for Substitute Licensed Nurses for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that the remuneration for a tutor appointed by the school administration be established at $25 per hour for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that the mileage reimbursement rate be established at the IRS Rate for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Grover that the remuneration for Election Inspectors be established at minimum wage for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Warsaw Board of Education Policy Handbook and Code of Ethics be adopted for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mrs. Royce that the Board approve the Organizational Chart for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that the Warsaw Board of Education approve the following resolution:

RESOLVED, by the Board of Education of the Warsaw Central School District that Retention and Disposition Schedule for New York Local Government Records (LGS-1), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.

FURTHER RESOLVED, that in accordance with Article 57-A:

(a)    Only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein;

(b)    Only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established legal minimum periods.

Motion Carried:  Yes 5, No 0, Abstain 0.

Mr. Robb lead the Pledge of Allegiance to the Flag.

The Board heard a parent concern regarding discipline and a written copy is on file with the District Clerk. The Superintendent introduced a new Teacher.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board approve the Board Minutes for the meeting on June 21, 2022, as written.  Motion Carried:  Yes 5, No 0, Abstain 0.

None

Mr. Ryan Winchip, Assistant Principal/Athletic Director has started his position. 

Warsaw CSD has the opportunity to purchase a marked police vehicle for the SRO.

The District Website will be updated.

Moved by Mrs. Royce, seconded by Mr. Tarbell that the Board accept, with appreciation, the following donations from the class of 2022:  3 microwaves for the cafeteria, 130 classroom American flags, 2 Cricut machines for the Library, 1 etching machine for the Library.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that the Board approve  the Translation and Interpretation Agreement with Jan Montanye as proposed and authorize the Director of Special Services to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr.Grover seconded by Mr. Tarbell that the Board approve the contract with Karen Wyant as proposed and authorize the Superintendent to sign said contract.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that the Board declare the following items obsolete and authorize disposal in accordance with state law and Board policy. 

Obsolete Equipment / Mitel Phone System

2 Mitel Phone System Servers / Dell Model E10S

4 Phybridge Switches / Mitel 5000 Communications Platform 580.1001

2 Mitel HX Controllers / Mitel 580.1003

165 Inter-Tel Standard Digital Phones

30 Mitel 5330e IP Phones

"Allez, viens!" Level

ISBN: 0-03-036942-8

Quanti ty: 75

"Allez, viens!"  Level 2

ISBN: 0-03-036943-6

Quantity:  31

"Allez, viens!"Level 3

ISBN: 0-03-036944-4

Quantity: 22

"French for Communication" Level  l

ISBN: 0-941 51 9-1 4-7

Quanti ty: 30

"Bien dit!" Level  l A ISBN: 978-0-547-871 65-3

Quant i ty: 36

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce seconded by Mr. Tarbell that the Board of Education approve the following resolution: 

BE IT RESOLVED BY THIS BOARD OF EDUCATION AS FOLLOWS: 

(1)    The firm of Bernard P. Donegan, Inc., is hereby designated Municipal Advisor to the Warsaw Central School District.

(2)    Said firm shall be compensated for its services to be rendered in accordance with its letter of services dated June 28, 2022.

(3)    The School District Business Administrator is hereby authorized to execute and deliver said letter of services.

(4)    This resolution shall take effect immediately.

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Baker that the Board approve  the contract with Risk Placement Services for CyberSecurity Insurance renewal as proposed and authorize the Business Administrator to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Royce that the Board approve the Transportation contract with Monroe One Educational Services for ESY 2022 as proposed and authorize the Superintendent of Schools to sign said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mr. Tarbell that the Board appoint Gail Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 5, No 0, Abstain 0.

The District Clerk was dismissed at 7:11 p.m. and the following took place as recorded by Mrs. Royce, Clerk Pro Tem.

Tawnnee Conley

District Clerk

Moved by Mr. Grover, seconded by Mrs. Baker that the Board enter Executive Session at 7:12 p.m. for the purpose of discussing the employment history of a particular person Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Baker that the Board resume regular session at 8:00 p.m.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that the Board approve the following Special Education recommendations:

(A) = Amendment Agreement

Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve the Standard Work Day and Reporting Resolution for Employees, and authorize the District Clerk to execute said agreement.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Robb, seconded by Mrs. Royce that, upon the recommendation of the Superintendent, the Board appoint Business Administrator Kari Grisewood as the Genesee Area Healthcare Plan Primary Board Member for the 2022-23 school year, and Superintendent of Schools Matthew Wilkins as the Alternate GAHP Board Member for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve the creation of two (2) FTE Building Substitute positions for the 2022-23 school year.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. Robb that, upon the recommendation of the Superintendent, the Board approve the creation of one (1) FTE Speech Language Pathologist position, effective July 1, 2022.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Grover that, upon the recommendation of the Superintendent, the Board approve the creation of one (1) FTE Grant Coordinator stipend position for the 2022-23 school year, with the annual stipend to be $6,000.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mr. Grover seconded by Mrs. Baker that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 532, as proposed.  Motion Carried:  Yes 5, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Grover that the regular meeting of the Warsaw Central School Board of Education be adjourned at 8:02 p.m.; subject to the call of the President.  Motion Carried:  Yes 5, No 0, Abstain 0.

Gail Royce,

Clerk Pro Tem