ELOP Policies & Procedures

Schedule changes that affect your child’s attendance may be made by calling the Child Development office at 327-9160.  Schedule changes are due by the 20th of each month for the proceeding month (Exception: August schedule changes due by August 10th, January schedule changes by December 15th).  Reminders of schedule change dates are printed on your monthly bill.

Fee-Based Services: Your child must be contracted for a minimum number of sessions equal to 6 hours per week.  The Early Release Wednesdays is allowed to be a stand alone program (if combined with any other program you must meet the 6 hour per week minimum).

Fee-Waiver Services (ELOP): Your child must attend at least 3 days per week of the program selected. For example, if you would like to attend before school program, you must attend at least 3 days in the morning. If you would also like to attend after school program, you would need to attend at least 3 days in the after school program as well. Additionally, students enrolled in the after school program should remain in program until at least 4PM. This is to allow students to fully participate in the program components. 

Fee-Based Services: Parents picking up children beyond program end times will be charged a late pick-up fee. The charges will appear on your next month’s statement. Please see "Fees" page for a detail of charges. Please keep in mind that eight (8) late pick-ups can result in your child’s dismissal from the Expanded Learning Program. 

Fee-Waiver Services: Late fees are not charged if your child has a fee-waiver.  Due to this, the number of late pick-ups allowed prior to removal from program is limited to five (5) for the school year. In addition, one (1) late pick-up over 30 minutes will be considered the equivalent of two (2) late pick-ups for the year. 

If your child is not picked up within 30 minutes after closing time, it will result in notifying Child Protective Services or local authorities and asking them to pick up your child.

 

Enrollment in Expanded Learning Programs (Campus Club / ELOP) is a privilege. Therefore, adherence to the regulations in the Expanded Learning Parent Handbook and Application/Contract is mandatory. Services may be terminated at any time for the following reasons:

If you wish to terminate services for your child, a one (1) week notice is required. You must call our office at 327-9160. You are liable for any monies due on your child’s account.

Parents are obligated to pay for all scheduled days, even when their child does not attend. Non-attendance may be due to illness, other absences, suspension due to behavior issues, etc.

Expanded Learning programs (Campus Club / ELOP / ASES) operate at many Clovis Unified Elementary School sites and are contingent upon minimum enrollment criteria, facility availability, Principal support and hiring of qualified personnel.

On behalf of myself and my child, agents, heirs, and successors, I voluntarily agree to: (1) assume all risks of injury, illness, or death to my child arising out of or resulting from my child’s participation in and/or attendance at the above-stated program or activity, such risks to include but are not limited to, injury, illness, or death due to being exposed to or infected by contagious diseases, including COVID-19; (2) waive and release all claims, causes of actions, actions, liabilities, and costs against the Clovis Unified School District and its governing board and members thereof, officers, employees, agents, and volunteers (collectively District Personnel) and hold harmless the District and District Personnel from any claims, causes of actions, actions, liabilities, and costs that may arise out of or result from my child’s participation in or attendance at such program or activity; and (3) assume all obligations for any medical, financial, and other costs and/or liabilities that be sustained or incurred by my child, myself, or my agents, heirs, and/or successors. The District assumes no responsibility and shall not be liable for any injury, illness, death, liabilities, damages, or costs that my child, myself, my agents, heirs, and/or successors may sustain or incur arising out of or resulting from the aforementioned program or activity.

 

The dress code established by the CUSD for all students, applies to students participating in Expanded Learning Programs.

The safety of your child is our primary goal. The following is an outline of the Expanded Learning Programs (Campus Club / ELOP) accountability system:

Children who are ill cannot be accepted into Expanded Learning Programs. Should a child have a health concern, he/she will be secluded and the parents will be immediately notified to promptly pick up the child (not to exceed 30 minutes). Please notify us at once if your child has a communicable disease. The following guidelines will be used to determine if your child will be excluded from program due to illness.

A student is not allowed to carry medication with him/her on the school grounds. Expanded Learning personnel are not permitted to administer medication to children. All medication must be dispensed by the school office prior to coming to Expanded Learning. Students who need inhalers need to follow the protocol set up by CUSD. During full-day programs only trained personnel are allowed to administer medicine.

The staff makes every effort to insure the safety of your child. Unfortunately, minor accidents may occur. If your child is injured, first-aid procedures will be followed. In the case of serious accidental injury, we will make every attempt to contact you and 911 will be called when appropriate.

As a student in CUSD and a member of Expanded Learning, your child has certain responsibilities. Your student will be held accountable for the choices he/she makes in their behavior while at these programs. Expanded Learning adheres to the CUSD discipline which is a zero tolerance policy.

In order for Expanded Learning to be a place that is enjoyable for everyone, and for your student to get the most of his/her experience while they are there, it is important for your student to understand and accept the following personal responsibilities:

We are always interested in your comments regarding the Expanded Learning programs and have an “open-door” policy.  A parent communication area is established to post important information regarding your child and the Expanded Learning Program.  The on-site staff will be able to help you with specific site concerns.  All program concerns should be reported in the following order:

This policy promotes mutual respect, civility and orderly conduct among District employees, parents and the public. Members of the CUSD staff will treat parents with respect and expect the same in return.

All Expanded Learning staff are child-care custodians and are mandated reporters inclusive of public school employees.

Expanded Learning Programs provides a variety of recreational and enriching activities.  If an item is used for “sharing” during the school day, the student must keep the item in his/her backpack while at Expanded Learning. Children are asked to not bring toys or games from home unless prior permission is given by site staff.

Cell Phones: The cell phone policy established by the CUSD Board of Trustees for all students applies to students participating in Expanded Learning Programs. Children are allowed to keep cell phones in their backpacks turned off while at Expanded Learning.

Expanded Learning is not responsible for damaged or stolen personal items.

Your cancelled check, payment, receipt or monthly statement will act as a record for tax purposes. Amounts reported for childcare for year-end tax purposes are the responsibility of the individual.   Keep your monthly statements to track your yearly costs. Child Development does not provide a year end tax statement.