The virtual regular meeting of the Warsaw Central School Board of Education was called to order at 6:31 p.m. by Mr. Robb, Board President.

Members Present:  Mr. Robb, Mrs. Tangeman, Mr. McGinnis, Mr. Grover

Members Absent: Mrs. Royce, Mr. Tarbell, Mrs. Baker

Others Present:  Mr. Wilkins, Ms. Grisewood, Mrs. Monahan, Mr. Webb, Mrs. D’Amico, Mr. Winchip, Mr. Gayford, Mr. Youngers, Mrs. Plotz

Mr. Robb led the Pledge of Allegiance to the Flag.

Mr. Winchip, candidate for the Assistant Principal/Athletic Director position, was introduced.

Mr. Wilkins and Ms. Grisewood presented the 2022-23 Budget.

Mr. Wilkins gave an update regarding the Facilities Conditions Survey.

Moved by Mrs. Tangeman, seconded by Mr. Grover that the Board approve the contract with Letchworth Central School District for evaluation services, as proposed, and authorize the Superintendent to execute said agreement.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mrs. Tangeman that the Board approve the contract with Life Touch for the elementary yearbook, as proposed, and authorize the Superintendent to execute said agreement.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Tangeman that the Board accept the single audit report for the school year ending July 30, 2021 from Freed-Maxick CPAs, P.C.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Grover that the Board accept the donation of $1050 from partners for Prevention, with appreciation.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Tangeman that the Board appoint Lumsden McCormick external auditor for 2022-23 school year, with the option to extend their services for four years.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Grover that the Board authorize the District Clerk to advertise for bids with regard to summer transportation services.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Grover that the Board appoint Mrs. Tangeman as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 4 No 0, Abstain 0.

The District Clerk was dismissed at 6:51 p.m. and the following took place as recorded by, Clerk Pro Tem.

Tamarah R. Plotz

District Clerk

Moved by Mr. McGinnis, seconded by Mr. Grover that the Board enter Executive Session at 6:51 p.m. for the purpose of discussing matters leading to the appointment/employment of a particular person.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Grover that the Board resume regular session at 8:49 p.m.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. McGinnis that the Board approve the special education placements recommendations, as follows:

(A)  = Amendment Agreement – No Meeting

Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Grover that the Board approve the following job description. 

Executive Secretary to the Superintendent / District Clerk Roles and Responsibilities:

Reporting directly to the Superintendent and Chief School Officer (CSO), the Executive Secretary to the Superintendent/District Clerk provides executive, administrative, and developmental support to the Superintendent and Board of Education. The Executive Secretary to the Superintendent serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Superintendent or Board of Education and often communicates on behalf of the Superintendent.

Executive Secretary to the Superintendent: The Executive Secretary to the Superintendent will help organize and maintain the schedule of the Superintendent and assist by performing a variety of administrative tasks. The Executive Secretary to the Superintendent must be a highly-functioning professional with excellent time-management and multitasking abilities. It is with diligence and competence of the Executive Secretary to the Superintendent that the Superintendent can focus on the District leadership responsibilities.

The Executive Secretary to the Superintendent will exhibit the ability to constructively deal with conflict and afford effective resolutions. The person serving in this role will be able to successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Superintendent’s ability to effectively lead the Warsaw Central School District.

District Clerk: The Executive Secretary to the Superintendent also has the privilege to work with the Board of Education as the District Clerk, thereby providing exceptional recordkeeping, fostering transparency to the community, adhering to best practices in parliamentary procedure, and following all the education laws and regulations of the State of New York. This includes helping to develop and manage an effective schedule of Board of Education meetings, being sure the protocols and routines are followed. When questions arise, the District Clerk is expected to demonstrate the initiative needed to gather information and present potential solutions. The District Clerk is primarily responsible for organizing and managing the annual School Budget Vote and Board of Education Election. The work will involve attending evening Board of Education meetings, preparing board packets and capturing/preparing/posting meeting minutes.

The Executive Secretary to the Superintendent is an Exempt 12-Month Confidential Civil Service position, which performs a wide variety of clerical support to the Superintendent of Schools and District Office. The Executive Secretary to the Superintendent reports directly to the Superintendent of Schools.

MINIMUM QUALIFICATIONS:

1. Civil Service Exempt Class Position
2. Minimum of at least five (5) years office experience
3. Experience in a fast-paced, highly confidential environment
4. Proven ability to exhibit an exceptional level of professionalism, integrity, tact,

             courtesy, and clear communication skills, both written and verbally, especially when

             working with the public

1. Excellent computer skills (Microsoft Office and Google preferred)
2. Knowledge of New York State Education Law (preferred)
3. Possesses license as Notary Public in NYS or must obtain within one year of appointment and maintain for duration of employment

ROLES and RESPONSIBILITIES:

1. Prepares all correspondence for the Superintendent
2. Answers phone/fax and responds to requests or channels to appropriate persons
3. Receives visitors and responds to requests

4.       Maintains Superintendent’s correspondence files and all other document files

as requested or required by law, and/or requested by the Superintendent

1. Maintains records related to reports required to be submitted to state and/or federal

             agencies

1. Makes photocopies as requested/needed
2. Maintains and processes purchases for Superintendent’s office
3. Oversees District newsletters and District calendar
4. Maintains all personnel records for all District employees
5. Maintains tables of organization
6. Maintains seniority status for all employees
7. Maintains tenure lists
8. Maintains certification lists
9. Maintains job descriptions
10. Processes and coordinates all paperwork related to instructional and non-instructional appointments of personnel (including Civil Service paperwork)
11. Prepares and distributes job posting and advertising (Website, Penny Saver, ParentSquare, FB, local publications, etc.)
12. Receives and maintains applications and materials beyond hiring
13. Arranges for student disciplinary hearings and processes all paperwork
14. Prepares emergency closing procedures and assists in closings.

AS DISTRICT CLERK:

1. Prepares agendas, attends, and keeps minutes for all Board of Education meetings
2. Responsible for all correspondence and minutes related to BOE meetings
3. Prepares for and oversees all Annual and Capital Project Votes
4. Prepares for and distributes notes of official meetings to newspapers/community.
5. Publish all legal notices.
6. Prepares correspondence for the Board of Education.
7. Manages voter registration and absentee ballots for the annual meeting and special

             meetings

1. Maintains an up-to-date record of Board policies and by-laws
2. Prepares and maintains all required legal notices and language for Bonds, Bond Anticipation Notes, bids, etc.
3. Ensures appropriate Board paperwork is signed by the appropriate members/parties.
4. Receive/respond to, and /or execute all legal documents on behalf of the District
5. Custodian of the School Seal.
6. Publish/receive/open bids for purchasing of items/services.
7. Administer oaths of office/allegiance for all school officers/staff.
8. Performs such other tasks related to the Superintendent’s Office and Board of Education as determined appropriate by the Superintendent of Schools and Board of Education Leadership.

EVALUATION:

Performance of this position will be evaluated annually by the Superintendent of Schools in accordance with the Board of Education and/or specified contract.

Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Grover that, upon the recommendation of the Superintendent, the Board approve the addition of one 10-Month Psychologist Intern Position and one 10-Month Social Worker Position for the 2022-23 school year.  Pay will be $20,000/annually with sick and personal time per the WEA Contract (for full-time employees – pay and benefits prorated for part-time staff).  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. Robb, seconded by Mr. McGinnis that, upon the recommendation of the Superintendent of Schools, 12-month employees be granted a holiday on Friday, May 27, 2022, as long as the remaining emergency days are not used by that date.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Grover that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 527, as proposed.  Motion Carried:  Yes 4, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mrs. Tangeman that the regular meeting of the Warsaw Central School Board of Education be adjourned at 8:52 p.m.; subject to the call of the President.  Motion Carried:  Yes 4, No 0, Abstain 0.

Lisa C. Tangeman

Clerk Pro Tem

The regular meeting of the Warsaw Central School Board of Education was called to order at 6:30 p.m. in the Middle/High School Building by Mr. Robb, Board President.

Members Present:  Mr. Robb, Mrs. Royce, Mrs. Tangeman, Mr. Tarbell, Mr. McGinnis,

Mrs. Baker, Mr. Grover             

Members Absent:  None

Others Present:  Mr. Wilkins, Ms. Grisewood, Mrs. Monahan, Mr. Ellis, Mrs. Burnham,

Mrs. D’Amico, Mr. Battaglia, Mr. Webb, Ms. Mould, Mr. Bauer, Mrs. Schuckhardt,

Mrs. Plotz, Mr. Bark

Mr. Robb led the Pledge of Allegiance to the Flag.

Joseph Battaglia, Michael Bauer and Angela Schuckhardt gave a presentation on Sown to Grow.

Leah Mould gave a presentation regarding Agriculture Education and FFA activities.

Mr. Webb presented an update on activities at the Elementary School.

Moved by Mr. McGinnis, seconded by Mr. Tarbell that the Board approve the minutes for the meetings of April 25, 2022 and May 10, 2022, as written.  Motion Carried:  Yes 7, No 0, Abstain 0.

The Board reviewed the list of bills dated April 22, 2022 and May 6, 2022.

The Board reviewed the Appropriation Status Report and Revenue Status Reports for November 2021 (submitted by Treasurer January 2022) and April 2022

Moved by Mr. Grover, seconded by Mrs. Tangeman that the Board accept the Treasurer’s Reports as of November 2021 (submitted by Treasurer January 2022) and April 2022.   Motion Carried:  Yes 7, No 0, Abstain 0.

Mr. Wilkins reported that arrangements are underway for the upcoming board workshop.  The History Regents was cancelled in light of recent events.  Administrators heard a presentation on Clean (Electric) Buses and a grant program to help meet the related mandates.

Moved by Mrs. Tangeman, seconded by Mr. Tarbell that the Board of Education accept the vote results from the May 17, 2022 vote, as follows:

Total votes cast:  264

Budget:   Yes  200                  No  63      Budget passed

Library:   Yes  219                 No  43       Library passed

Board of Education - 1 Vacancy

Dean Robb            189

Michael Youngers  68

Dean Robb won the five-year term

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mrs. Baker that the Board of Education approve the request of the Future Business Leaders of America for a trip to the National Conference June 29 – July 3, 2022 in Chicago, Illinois, as presented.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mrs. Royce that the Board of Education approve Building Conditions Survey Contract with Young & Wright Architectural, as proposed, and authorize the Superintendent of Schools to execute said contract.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mrs. Royce that the Board of Education approve the Natural Gas bid to Direct Energy Business Marketing, and approve the associated contract.  Further, that the Superintendent of Schools be authorized to execute said contract.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mrs. Baker that the Board of Education approve the following emergency transportation contract.  Further, that the Superintendent of Schools be authorized to execute said contract. 

Livingston-Wyoming ARC    School Year 2021-2022     Monroe I BOCES

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. McGinnis that the Board approve the

Following resolution:

  As a period of six months from the date of the meeting/election has elapsed without any proceeding being commenced in regard to the meeting/election, and

  As the retention period of 1 year specified in Board of Education approved Retention Schedule LGS-1 (Page, 84 363.b.) has passed,

  The Warsaw Central School Board of Education orders, by approval of this resolution,

1.       the unsealing and opening of the ballot box (safe) by the District Clerk

2.       destruction of all ballots contained therein (together with the unused ballots) for the meetings/elections held in 2019, 2021.

Motion Carried:  Yes 7, No 0, Abstain 0

Moved by Mrs. Baker, seconded by Mrs. Tangeman that the Board approve the student transfer agreement (900377293), as proposed, and authorize the Superintendent of Schools to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

A moment of silence was held in respect for and in memory of those affected by the school shooting in Texas today.

Moved by Mr. Grover, seconded by Mrs. Baker that the Board appoint Mrs. Royce as Clerk Pro Tem for the remainder of the Board Meeting.  Motion Carried:  Yes 7, No 0, Abstain 0.

The District Clerk was dismissed at 7:20 p.m. and the following took place as recorded by, Clerk Pro Tem.

Tamarah R. Plotz

District Clerk

Moved by Mr. Grover, seconded by Mr. McGinnis that the Board enter Executive Session at 7:20 p.m. for the purpose of discussing the employment history of a particular person.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. Grover, seconded by Mr. McGinnis that the Board resume regular session at 8:56 p.m.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. McGinnis that the Board approve the special education placement recommendations, as follows:

(A)  = Amendment Agreement – No Meeting

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Royce, seconded by Mrs. Baker that, upon the recommendation

of the Superintendent, the Board approve the following job description.

Job Description:                    COMPUTER TECHNICAL ASSISTANT (11 Month)

Qualifications:                       Graduation from high school, possession of high

                                                school equivalency diploma and four years’ experience in

                                                related fields.

Reports to:                             Director of Instructional Services

                                                Senior Computer Services Assistant

Responsible for assisting teachers and office staff with computers and related peripheral equipment. 

Duties:

1. Set up and maintain computers and related peripheral equipment for office, classroom and support service use;

1. Install, operate and maintain computer software;

1. Assist faculty and staff with the operation and set up of electronic microcomputers and related peripheral equipment;

1. Conduct in-service for school personnel in the use of computer hardware, printer setup and operations applicable to classroom and office needs

1. Troubleshoot and review new programs to assure the compliance according to predetermined requirements;

1. Monitor and maintain all computer equipment in operable condition. performing minor adjustments and scheduling maintenance as needed.

1. Perform other duties and assume other responsibilities as supervisor may assign.

Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Baker, seconded by Mr. Grover that, upon the recommendation

of the Superintendent, the Board approve the MOU with the WSSA regarding the Computer Technical Assistant position, and authorize the Superintendent to execute said agreement.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mr. McGinnis, seconded by Mr. Tarbell that, upon the recommendation of the Superintendent, the Board approve Personnel Schedule 528, as proposed.  Motion Carried:  Yes 7, No 0, Abstain 0.

Moved by Mrs. Tangeman, seconded by Mr. Grover that the regular meeting of the Warsaw Central School Board of Education be adjourned at 8:57 p.m.; subject to the call of the President.  Motion Carried:  Yes 7, No 0, Abstain 0.

Mrs. Royce

Clerk Pro Tem