Q. How do I invite my parents/staff to join ParentSquare?
A. To send an invitation to anyone who has not yet activated their account, go to Admin – Data Assistant – Parents/Staff – In middle of screen select “Invite xx Unregistered.” If you like, you can personalize the invitation by selecting the down arrow next to the invite button and choosing “view/edit invitation.” Once happy with your message, hit send. This will send a message to all unregistered accounts associated with your school with a link to connect their account to their school.
You can come back to this screen any time to see how many of your accounts remain unregistered, and resend the invitation. Invitations only go to accounts that have not yet registered.
Q. I have a long-term sub and want to give them access to ParentSquare. How do I do that?
A. Office managers and Principals have access to give long-term subs permissions to the class they are covering. In ParentSquare, from their school home page, select the “Admin” tab at the top of the page. Under “Data Assistant” on the left menu, select “Classes” and find the class you are looking for on the right. In the “Action” column, click on the three dots and select “Manage Staff/Room Parent.” The popup screen that appears will give you the ability to click “Add Row,” find the individual you want to attach, give them the role of “Teacher” or “Assistant Teacher,” etc. Then click “Save.”
When their sub assignment ends, just remove them from the class using the same steps as above selecting the “X” in the Action section.
Q. I need access to post to a group. How do I do that?
A. Your site's administration can grant you the access to create and manage groups and more. They can learn how
here.
Q. I really don't want my name to show up under my posts, can it just say my school name?
Q. How can I change the name displayed on my ParentSquare account so my posts/messages use the name I’m known by at school?
A. Site Admin can set the name others will see in ParentSquare.
Here’s how.
Q. How do I customize permissions for some of my team so they can access a group or school-wide posts.
A. Principals can customize user roles in just a few simple steps
found here.
Q. I’m getting notifications from schools and groups I don't belong to. Can I turn off notifications from multiple sites?
A. In Clovis Unified, many roles have full access to Q to review student data, which means they are linked to multiple schools in ParentSquare. Luckily, there's an easy fix! In your account settings, you can choose when you want to receive notifications and can even turn off notifications (other than urgent alerts) completely. Find out how
here.
Q. Why am I not seeing a group that exists in our SIS Q in my ParentSquare account?
A. If it is not yet populated with students in Q, it will not populate to ParentSquare. ParentSquare updates nightly so when you do populate your Q student group, the data will be in ParentSquare the next day.
Q. How do I add a Room Parent to my class?
A. Teachers can ask Administration to add a Room Parent to ParentSquare, so they can post to their class to share information with other parents. Before doing so, make sure to review your communication expectations with your Room Parent.
- Select the parent who should have Room Parent posting permissions. Let your Admin Team know who this parent is.
- Administrators can go to their Admin section in ParentSquare, and navigate to "User Management".
- Search for the selected parent, and Assign them the Room Parent role.
- This role can be removed and reassigned if needed.
Q. I'm not getting any texts from ParentSquare to verify my account. What can I do?
A. There have been some users who aren't receiving the verification texts to activate their accounts, text notifications and more on their cell phone. If you run into this issue, it could be that they somehow opted out of text messages. Try having them text "START" to 66458 to opt back into text messages from ParentSquare.
Q. How do I use Appointment Sign-Ups?
A. Teachers, as you start planning for your Parent-Teacher Conferences, you can use the Appointment Sign Up Tool in ParentSquare to make scheduling your conferences easy for you and your parents! Quickly set up your appointment time slots, then share the schedule in a Post to your class for parents to sign up for their preferred appointment.
Check out these resources from ParentSquare to learn more about this feature: