Attendance
Recovery Assistance For Teens A Program of Merced County Behavioral Health and Recovery Services (RAFT)
Attendance Secretary
- Daily attendance verification notes (may include email, phone calls or written notes)
- Contacting/follow up with parents regarding clearing student absence and documenting in AERIES
- Managing incoming parent phone calls regarding attendance issues/concerns from parents
- Daily record keeping of attendance and outside passes
- Reporting truancy issues to Associate Principal (AP) overseeing Attendance Office
- Communicate (through email) to School Counselor, AP of Attendance and AP of Guidance regarding specific student attendance concerns
- Running weekly attendance reports for attendance percentages
- Running monthly attendance reports for attendance percentages for district office and AP
- Running and distributing bi weekly reports for teacher verification and cleaning up errors noted when teacher returns report
- Running 12th grade 90% data list each week of students below 90% attendance
- Following up with Saturday School list and documenting in AERIES appropriately
- Program and manage the automated telephone dialer
- Assists in District “enrollment counts” at the beginning of the year
Clerical Typists in Attendance
- Daily attendance verification notes (may include email, phone calls or written notes)
- Contacting/follow up with parents regarding student absence and documenting in AERIES
- Managing incoming parent phone calls regarding attendance issues/concerns from parents
- Daily record keeping of attendance and outside passes
- Reporting truancy issues to Associate Principal (AP) overseeing Attendance Office
- Communicate (through email) to School Counselor, AP of Attendance and AP of Guidance regarding specific student attendance concerns
Child Welfare Attendance Liaisons
- Liaison is to follow up with all students with 3+ days of unverified absence through phone calls, emails, home visit, etc. until they verify the absence
- Documenting in AERIES information found from investigating unverified absences
- Calling in students with multiple absences and unverified absences and report that information to students School Counselor and AP of Student Support
- Monitors and advises students on first and second step truancy level
- Documents 12th grade 90% attendance letters in AERIES and communicates with parent/guardian and sets up meeting with parent/guardian and appropriate AP to place student on 90% attendance contract
- Prints, mails and documents (in AERIES) attendance letters home at least every two weeks
- Works with AP of Attendance to organize, schedule and document SART meetings
- Works with AP of Attendance to submit SARB referrals to the CWA office
Seniors
Seniors are required to maintain a minimum of 90% attendance during the school year. Those seniors who fail to attend school at a 90% rate may be denied the privilege of participating in senior activities and the graduation ceremony.
The only excusable absence(s) that will not count against the student are illness accompanied by a medical note, funeral, school activity, and prior approval granted by an administrator.
Those seniors who fall below this rate will be placed on a “Rehabilitation Plan”. Students who violate the rehabilitation contract will become ineligible for end-of-year senior activities and ineligible to participate in the graduation ceremony.
Senior students falling below 90% should meet with their administrator along with the parent(s) and sign a Student/Parent contract for 90% Attendance Rehabilitation Plan.
Example: Your school sites contracts should have similar information to ensure information is covered during your parent conference.
Communication with student and parent and documenting this communication in AERIES is of the utmost importance.