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Notification of the Destruction of Student Special Education Records

By Halley, Heath on October 01, 2022

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PUTNAM COUNTY R-1 SCHOOLS

803 S. 20th Street

Unionville, MO   63565

NOTIFICATION OF DESTRUCTION OF STUDENT SPECIAL EDUCATION RECORDS

ATTENTION:  STUDENTS/PARENTS OF STUDENTS GRADUATING OR LEAVING PUTNAM COUNTY R-I SCHOOLS PRIOR TO DECEMBER 2019

In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of our intent to destroy personally identifiable information related to special education services maintained in Putnam County R-1 School’s special education records.

If you wish to maintain this information for your personal records, you need to notify the school upon receipt of this notice; otherwise, the information will be destroyed on 12/01/2022. 

Please be advised that the records may be needed by the student or the parents(s) for social security benefits or other purposes. Records to be destroyed are as follows:

Individualized Education Programs (IEPs)

Evaluation Reports

Test Protocols 

Notifications of Meetings

Notices of Action

Review of Existing Data Summaries

All other personally identifiable information within the Special Education file*

The reason for the destruction of the listed items is that they are no longer needed to provide educational services as it has been more than three (3) years since these students received special education services at Putnam County R-I School District.

The school is required to maintain records for a minimum of three (3) years from the date the child no longer received special education and related services.

*The district may maintain a permanent record, without time limitation, of a student’s name, address, and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed.  

You may contact the records office at Putnam County R-I School District at 660-947-3361 or the address above for more information.

Sincerely,

Heath Halley, Superintendent