SCC Minutes September 2023

  • Heritage Elementary School

    School Community Council

    Minutes 

    Wednesday, September 20, 2023

     

    In attendance: Lance Robins, Julie Clark, Kendal Welker, Maria Jones, Sara Anderson, Andrea Linton, Eva Pena, Josh Nelson

     

    1. Welcome to Heritage Community Council

    2. School Safety

      1. We want to invite parents to attend meetings to help ensure that we have a safe school environment.

    3. Information is distributed via weekly emails, the school newsletter, and the website:

      1. Contact person for website issues: Shalayne Merrill

      2. https://www.ccsdut.org/heritage

    4. Review last year’s membership

      1. Kendal Welker (Parent, Chair)

      2. Ali Olsen (Now Ali Kunz, Teacher, Vice Chair) 

      3. Andrea Linton (Parent)

      4. Kiley Mathis (Parent, did not complete the year)

      5. Ysabel Segovia (Parent)

      6. Sara Anderson (Parent)

      7. Melisa Richardson (Parent)

      8. Maria Jones (Teacher)

      9. Lance Robins (Principal)

    5. Review this year’s membership

      1. We discussed how we need at least a two parent majority over school employees. We will contact the state to see how many parent seats we are allowed to have. We have not confirmed Melisa’s interest in participating this year, so between that and what the state says, Melisa and Andrea’s positions are not yet confirmed.

      2. The council voted unanimously for Kendal to be chair and for Sara to be vice chair.

      3. Kendal Welker (Parent, Chair)

      4. Sara Anderson (Parent, Vice Chair)

      5. Julie Clark (Parent)

      6. Maria Jones (Teacher)

      7. Lance Robins (Principal)

      8. Possible Members:

        1. Melisa Richardson (Parent)

        2. Andrea Linton (Parent)

    6. SCC training date

      1. Tuesday, October 3, from 6 pm - 7 pm on Google Meet (link has not yet been sent)

      2. We will check to see if it’s recorded.

    7. This year’s budget

      1. Total estimated available funds for 2023 - 2024: $106,987.00

      2. Software: $4,800.00

      3. Technology-related supplies: $26,800.00

      4. Salaries and benefits: $55,264.00

      5. Books, eBooks, online curriculum/subscriptions: $4,123.00

      6. Contracted services: $16,000.00 - we will check to see if we can use this funding for aides

    8. Timeline (handout was distributed)

      1. We normally meet on the second Wednesday of the month, but it will be on the third Wednesday next month because of UEA. 

      2. On October 18, we will make sure the school website meets requirements. We will adopt rules of order and procedure, review the School Land Trust Plan and TSSA, and discuss the teacher survey. We will make sure our digital citizenship plan, fall notifications, and council appointments are in place. By October 18th we must have completed the following items for the School Land Trust:

        1. Principal Assurance

        2. Council Membership and Signature Form

        3. Final Report from last school year

      3. On November 8, we will review testing data from the previous year, discuss Reading Counts, and Safe School information.

      4. On December 13, we will discuss the new School Land Trust budget, plans to spend the money, and our school professional development plan.

      5. On January 10, we will discuss the budget to date, the school safety and SNAP plan, school business, the Teacher and Student Success Plan, and the digital citizenship plan. We will discuss academic data and academic needs that we need to address. The final report on last year’s implementation, expenditures, and measurement results must be entered on the School Land Trust website between January 15 - February 5. The UPEFS school level financial data will be published and school trust expenditures will be uploaded into the School Land Trust website.

      6. On February 14, we will discuss school testing data, discuss the academic needs of the school, community business, and we will discuss assessments in math, science, and language arts. The district will review the final reports and post them on the School Land Trust website after February 5th. USBE staff will review at least 30% of the final reports to determine compliance and to ensure that expenditures were made according to the approved plan.

      7. On March 13, we will discuss the school improvement plan, school information, TSSA funding, and counseling items.

      8. On April 10, we will approve the School Improvement Plan, discuss the Trust Lands Plan, and enrollment projections.

      9. On May 8, we will discuss this year’s community council, and review test and assessment data (CFA, SLO, RISE, and other summative assessment data). We will also discuss the parent and student survey. We will make preparations for next year.

    9. Other items

      1. AMITY Intern update:

        1. There are three AMITY interns in our district

        2. Lucia Tercedor Moreno (Spain) is living with the Crums

        3. Eva Pena (Spain) is living with the Andersons

      2. SCC Information Letter to Heritage Elementary Families:

        1. Dear Heritage Elementary School Parents/Guardians: What a wonderful time of year! We are all excited about this new school year. One item of business we want to make you all aware of, is we have a few seats in our School Community Council that are up for re-election (for the 2023-24 school year. If you would like to be a part of this process please contact our principal, Lance Robins (lance.robins@ccsdut.org) or Parent Chair Kendal Welker (kendal@thewelkers.com) by, September 8th 2023. School Community Council meets once a month, on the 2nd Wednesday, from 4:00-5:15 PM.  If you are interested in serving on our community council, please reach out to us. State law requires that an election be held for community council positions if the number of interested candidates exceeds the number of vacancies.  If an election is necessary, more information will be provided and ballots will be available in our office.  Thank you for your support of our school.  We look forward to a great year.

     

    Sincerely,

    Heritage Elementary School Community Council

    1. Bond proposal informational meetings, times, dates and locations:

      1. Upcoming Informational Meetings

        1. Oct. 23rd at 6:30 pm - Sky View High School

        2. Oct. 25th at 6:30 pm - Mountain Crest HS

        3. Nov. 6th at 6:30 pm - Ridgeline HS 

        4. Nov. 8th at 7:30 pm - Green Canyon HS

      2. Kendal has a PowerPoint presentation with information about the bond that she will email to us, and we can distribute to anyone that wants it. The SCC council was asked to learn more about the bond.

      3. Sixth grade would go to middle school.

      4. Bond Informational Meeting for Staff:

        1. For all school employees and PTA Board. 

        2. Thursday, October 26th at 3:40 pm in the gym 

    2. Next meeting is on Wednesday, October 18, 2023 at 4:00 pm in the conference room. The Bond Information Committee will give a presentation. 

    3. We discussed funding our AMITY Interns with our TSSA money next year. School Land Trust Funding must be academically related. There are no restrictions with TSSA money. It might protect the program if there is as little friction as possible. We get a full teacher with AMITY Interns, so they really benefit the school. 

    4. We are interviewing for aide positions. We hired substitutes. 

    5. Our previous literacy facilitator, Mindee Larsen, was moved to Wellsville. We now have Brian Heinsohn. He will help with literacy and math, and he works full time. 

    1. Thanks for Attending

    1. Motion to Close Sara Anderson 2nd Julie Clark