Registration & Enrollment Office

CONTACT:
Kristin Gagnon District Registrar                                                                                                            29 East Oneida Street
Phone - (315) 638-6044   Email - KGagnon@bville.org                                                                         Baldwinsville, New York 13027

Mary Moyer District Data Manager                                                                                                          Fax - (315)  638-6406
Phone - (315) 638-6050    Email - Mmoyer@bville.org  
Joseph DeBarbieri - Local Education Agency Foster Care Liaison A parent/guardian is required to complete the pre-registration process online and finalize the process in person for enrollment in our district within three days of entering your online registration. Please follow the directions for the Online Pre-registration system to complete your public school, non-public/private school or homeschool census registration for your student. The pre-registration link is located on the left side top corner for you to begin your session.

Enrollment in our elementary schools is based on your home address. Click on the Attendance Zone List to find which school your child will attend. If you are enrolling a Kindergarten student for the 2024-2025 school year, the student must reach 5 years of age on or before December 1, 2024 to be eligible for Kindergarten. There are no exceptions. If you are enrolling a Universal Pre-Kindergarten student for the 2024-2025 school year, the student must reach 4 years of age on or before December 1, 2024 to be eligible to enter this program for the school year. There are no exceptions. It is the district expectation that if you choose to enroll your child in the UPK program they will enter Kindergarten the following school year. For other options post-UPK, and answers to other general questions regarding the Universal Pre-Kindergarten program can be read in our FAQ here.

Pre-Registration for Universal Pre-Kindergarten and Kindergarten for the 2024-2025 school year will begin on November 1, 2023.
  The two Enrollment documents listed below are presented in person at the District Office. These are required for ALL student entering public school, non-public schools or homeschooling with a parent/guardian.
 
AGE DETERMINATION (provide one of the following suitable documents): 

• In accordance with the Education Law §3218, a certified transcript of a birth certificate or record of baptism which gives the date of birth can be used as documentation to establish a child’s age.*

RESIDENCY DETERMINATION (provide one of the following documents establishing your physical presence in our district)

• A copy of a residential lease or proof of ownership of a house or condominium, such as a deed or mortgage statement;
• A statement by a third-party landlord, owner or tenant from whom the parent(s) or person(s) in parental relation leases or with whom they share property within the District, which may be either sworn or unsworn; or
• Such other statement by a third party establishing the parent(s) or person(s) in parental relation’s physical presence in the district.*

 *Please note if any of the documents listed above are not readily available at time of registration with the district; please review with the District Registrar other acceptable forms that can be presented for Age and Residency Determination.
 
Let's Get Started with your Online Pre-Registration!  (complete ALL steps #1-6)
1. Complete the Online Pre-Registration and the Additional Information Sections completely. Registration works from an iPad, tablet or personal computer, is not fully functional from a phone. (If we find you are missing information in your online registration documentation, our District Registrar will call or email you with more information regarding how to complete the online registration process.) **We require only parent and legal guardian contacts living with a children (or non-custodial parent) information to be entered into this system. DO NOT INCLUDE PERSONS WHO DO NOT LIVE IN THE SAME RESIDENCE or a person who is only considered an EMERGENCY Contact. Your child's school will provide you with an Emergency Contact Form to add adults who can be contacted in case we cannot reach you for emergencies during the school day. 

2.  Select New user to start the online registration, complete all information for each screen and all *Required* Additional Info Screens. Upon completion of your online Pre-Registration, you will receive and email confirmation from the system that your session has been received by the district. Wait for an email from our Registrar, Mrs. Kristin Gagnon, to initiate the final step of registration. Please be prepared to provide the following documents in person once you make an appointment to meet with our Registrar:

• Proof of Residency
• Proof of Age

3. Complete the following Supplemental Forms:

• Student Transportation Request
• Health History
• Home Language Questionnaire
• Special Education Form (only needed for students with an IEP or 504 Plan)

First, DOWNLOAD and SAVE each of the fillable forms to your computer. Once downloaded, open the documents and complete the required fields. Re-save each document as you complete them for each child. Once all forms have been completed, you can either email all forms (as attachments) to our District Registrar or you can bring all forms to your appointment once your pre-registration has been reviewed and an appointment has been scheduled to meet in person at our Administrative Office.
(*Please note, if you attempt to fill out the forms prior to saving them to your computer, the data you enter will not be saved.  Please download and save each BLANK document first.)
 
4.  You may print the following forms to be completed by the appropriate health care professional.

• NYS Required Health Exam Form
• Dental Health Certificate

5.  Review all the Required Documentation and be sure to submit ALL required documents to the District Registrar. Most documents (other than the proof of age) can be sent to us via email, US Postal Mail or by facsimile (315-638-6406). If you have any questions, you can email our District Registrar at KGagnon@bville.org or call (315) 638-6044.

6. Other documents to present to the Registrar at your appointment which are helpful with getting your child started in our district quickly:

• Custody/Guardianship Documentation (if applicable)
• Complete Immunization Report
• Prior school records:
  • report card, or
  • high school transcript, or
  • Special Education Program.
• Current IEP Plan
• Foster Parent Form (DSS-2999)
• NYS Migrant Education Program Survey (Click here for ENGLISH  or  SPANISH)

Additional information that may be provided to you at Registration:

• Breakfast/Lunch Program Enrollment Form**
• District Calendar and Communications Packet
• Special Education Parent Guide

**Application for free or reduced meals are available at the Food Service Office Webpage here. However, if you have a direct certification letter from the N.Y.S. Office of Temporary & Disability Assistance, please present this at time of registration in place of completing the application. If you have any questions, please contact our food services program at (315) 638-6064.
 

If you plan to home school your child(ren) we request you complete the Online Pre-Registration through the online pre-registration portal to provide us with basic Census information. Please check and fill in the Additional Information section "Home School CENSUS" at the end. We request proof of residency be presented to District Registration before you send your letter of intent to determine whether you are registering with the correct district. Send your Letter of Intent to MMoyer@bville.org and JSalatte@ocmboces.org. Please click on the link below for direct access to the OCM BOCES webpage for instructions and regulations for home school programs.
 

Parents enrolling students in a non-public/private or charter school program are required to complete the online Pre-Registration program for a census registration with their home district. On the Additional Information Page complete the section for Non-Public & Private School Enrollment. If you are requesting Transportation Services, please download and complete the fillable copy of the Non-Public Transportation Request Form which is provided on the Link Menu below or in the Online Portal Directions.  Please turn in this form with your proof of residency when you complete your registration with our District Registrar.
 

Directions can be found on our Special Education Webpage along with completing the Online Pre-Registation Process with the link at the top left of this page. Please complete the Referral form for Preschool Special Education along with the online process.
 

1. Fill out the CHANGE OF ADDRESS FORM by clicking on the link below. When changing your address, please provide a document as proof of residency (utility invoice, contract to purchase, lease).
2. Contact your child's school main office at an Elementary Level or Counseling Office at Ray MS, Durgee JHS or Baker HS to provide the Change of Address Form and proof of residency. Address changes for students attending Non Public schools, please submit the form to MMoyer@bville.org.
3. The staff will process your change of information and notify any educational programs and our transportation department to make updates in their systems. Please note, a change of address may take up to three days to process a new bus route for your child(ren). Dispatchers will contact you directly with the route information such as pick up time, location and bus route number. Our Dispatchers will not process an address change until they receive confirmation directly from a school or district office staff. If you have a change in Daycare/Sitter as well, you will need to complete the Daycare/Sitter form for their records.
4. The CHANGE OF ADDRESS FORM is a fillable document that you may complete on your computer, print out and present to the school with your proof of address (required for all residents of the district).