Central Student Registration

Northampton Public Schools has Central Registration where ALL Students Grades PK-12th Grade enroll in the same location.

There are forms packets specific to different grades. ALL Forms and supporting documents should be submitted to the Central Registration Office. Located in the Northampton Public School Administrative Office in downtown Northampton in the Municipal Building behind City Hall at 212 Main Street on the 2nd Floor.  There is ample parking in the rear of the building by the Peter Pan Bus Terminal/Round House Plaza. Our building is also close to the PVTA bus dropoff in front of the Academy of Music.

(413) 587-1328

Registration Hours

Monday – Thursday, 9AM-4:30PM

Registration Procedure

• Determine which school your child will attend based on your home address – Student School Assignment Page
• Download the Registration Forms (bottom of page)
• Gather the required documentation (see list below)
• Contact the Registrar via phone (preferable) or Email to discuss your incoming student and next steps (Jennifer (413) 587-1328) or registrar@northampton-k12.us
• A child may be enrolled by a parent, foster parent, caseworker, or court-appointed legal guardian
• For families relocating to Northampton, enrollment is open and ongoing, there is no deadline to enroll your student
• Students in Grades 6-8 will need to meet with their guidance counselors prior to starting school. Please visit the JFK Guidance Page for additional information.
• Students in Grades 9 – 12 will need to meet with their counselor prior to starting school to select appropriate courses.

For immediate enrollment during the current school year, we require that you meet with the registrar to review and process your student’s registration.

• Fill out the Registration Forms and return via email to registrar@northampton-k12.us (Or request a paper packet is mailed to you)
• You have TWO options for submitting forms and documents:

Option 1: supply all of the required documents as high quality scans or

Option 2: come in person with originals to be copied (you will keep originals)

For your in-person meeting please call (413) 587-1328. Bring in the required documents to complete the registration (see list below).

• The Registration Office is not at the school but at the School Dept. We are next to the Peter Pan Bus Terminal/shared Roundhouse Lot Parking:

STUDENT REGISTRATION OFFICE
Northampton Public Schools (Municipal Building)
Registrar
212 Main Street, Room 200 (Second Floor)
Northampton, MA 01060
Phone: (413) 587-1328 FAX: (413) 587-1318

HOW TO COMPLETE THE FORMS: Download THEN OPEN the attached file. Next enter your student’s information into the fillable PDF File. When complete, “Save As” (Not Save) and rename the document to your child’s name (or print to pdf and rename). The source file is protected to stay blank. If you prefer to fill it out by hand, you can print it first. Forms may have issues with MAC computers.

REQUIRED DOCUMENTS:
1. Student’s Birth Certificate (certified document -not hospital record)
2. Health Records: School Exam Record (or Patient Exam Record) shows hearing & vision test, lead test results (K & PK), and has the electronic signature certifying that the child may participate in school AND includes the Immunization Records. Students cannot start school without required health records (per state regulations (105 CMR 220.000)

3. Photo ID of Parent(s)/Legal Guardians
4. Proof of residency: 1st page of lease showing address and occupants, section 8 agreement, or deed/recent mortgage statement/property tax card (http://northampton.ias-clt.com/parcel.list.php).
5. Proof of occupancy: recent utility bill for gas, heating oil, electric, home phone, cable, or trash. If your lease includes utilities, please provide your car registration or insurance, or the top portion of a bank or credit card statement showing your name/address.
6. If applicable: any court documents such as parents’ custody agreement, legal guardianship, DCF Care, Legal name change, etc.
7. If applicable: 504 Accommodation Plan or Individual Education Plan (IEP)
If you are unable to acquire any of these items due to your circumstances, please contact the Registrar for additional support and assistance.

Additional Important Health Information

• Each School has a health office with a Registered Nurse – if your student has complicated medical needs please contact the nurse
• Any student with asthma, serious allergies or that need medication during the school day will be required to submit a Medication Authorization Form and drop off medication to the nurse

Kindergarten has it’s own page!  Please click this link to visit our Kindergarten Page

Student Withdrawals:

If you have moved or will be transferring your child to another public, private or charter school, please contact the Main Office at your child’s school to withdraw your child:

NHS Guidance Office: (413) 587-1353    JFK Middle School (413) 587-1476

Finn Ryan Rd (413) 587-1550   Jackson Street (413) 587-1510   Bridge Street (413) 587-1461    Leeds School (413) 587-1530

All School Property needs to be retured to the school including Chromebooks (with chargers), library or text books and/or other school property. The Release or Transfer of School Records Form below can be filled out by a parent to include the NEW School Information in the Center (with fax/phone). When complete please send to the Northampton School your student attended. This will allow us to withdraw your student and send records. This process can also happen in reverse where you fill out a similar form with the new school district and they send that form to us. Please call the school office to confirm we have your request.

To Use Fillable Form – Click on button, then DOWNLOAD to your desktop, THEN Open (in a fillable format)

THEN fill out and lastly  ‘save as’ and rename the file and return it to us as an email attachment.

Change of Addresses:

If you have moved within the school district (Northampton, Leeds or Florence) please contact your child’s school to report the new address and provide proof of residency. MA Public School attendance is based on where a student actually resides and only resident students are able to attend (unless previously approved for school choice through the application and lottery process). If you have moved to another community, please contact the school about how to withdraw your student and request that records are sent to the new school (including special education files).

Busing Information and Timeline

1. Parents of eligible students fill out the annual bus form at the time of enrollment
2. Students who live over 2 miles from school and in Grades K-6 receiving busing at no cost per state regulation (form required)
3. Students who live 1.5-1.99 miles can opt to pay for busing: Annual Fee: $230/elem and $309/middle or high school – trimester payments available; fee waiver available qualifing low income students.
4. Application Deadline is early August (new students enrolled after this date should still apply). Late Fee for all returning students. Application process closes completly (August 19th) with no additional passes being processed approx. 2 weeks before the start of school.