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September 14th, 2020 Board Meeting Minutes

Regular Meeting Minutes . . . . . . . . . . . . . . September 14, 2020

Presented for Approval . . . . . . . . . . . . . . . . .  October 12, 2020

 

DATE: September 14, 2020

 

TIME: 4:30 p.m. 

 

PLACE: Pioneer School, Main Building, Room 106

 

MEMBERS Kari Jones, Chairperson

PRESENT: Luke Rome, Trustee via Zoom  

Marion Hatch, Trustee

MEMBERS

ABSENT: None

 

CLERK: Marilyn Michael

 

ADMIN: Melissa Schnitzmeier

 

STAFF: None  

 

VISITORS: None

GUESTS:  None

 

  1. OPENING

 

  1. CALL TO ORDER:

Trustee, Kari Jones called the meeting of the trustees of Pioneer Elementary School District #41 to order in Room 106 and via Zoom of the main building, Monday, September 14, 2020 at 4:30 pm.  Trustee, Kari Jones welcomed all those attending.  Trustee, Kari Jones read the Montana Law about public meetings.  

 

  1. MINUTE APPROVAL:  Marion Hatch made a motion to approve the minutes of the regular meeting of August 10, 2020 and Special meeting minutes of August 24 and September 1, 12020.  Kari Jones seconded the motion.  The vote was unanimous; the motion carried.

 

  • HEARING OF THE PUBLIC:  None
  • ADMINISTRATOR REPORT:  
  • CAMPUS NEWS
    • Enrollment K – 8, 1 – 13, 2 – 11, 3 – 11, 4 – 7, 5 – 6, 6 – 7, 7 – 1, 8 – 0 Total 64
    • Total PreK SpEd – 7
    • Falls MAPS Testing – Underway
  • UPCOMING PROFESSIONAL DEVELOPMENT
    • 9/28/20 – ACE Consortium – Creating Resilient Environments & Online Learning (This will be online, so the teachers will be on campus)
  • REPORTING
    • TEAMS – Accreditation Report – Open
    • Continuous School Improvement Plan – Open
  • COVID UPDATES
    • See Attachments
  • BUILDING UPDATES
    • Basement Railing – completed
    • Boiler Work – completed
    • Re siding on old building – completed

 

  1. OLD BUSINESS
  1. Building Maintenance – Boiler work has been completed
  2. Safety Enhancements – Additional railing has been added to stairway going to boiler room
  3. ADA Compliance/Architect Proposal Updates – Melissa is waiting to hear from Collaborative Designs.
  4. CARES Act – Melissa explained that there has been a ruling that has determined the need to recalculate the equitable share given to homeschool students in the district. At this time, Pioneer has no homeschool students that have responded with a request for additional services provided by the district.  Any new homeschoolers will have to wait until next year to request services.
  5. COVID-19 Planning/Deputization – Melissa explained the new school indictor chart which shows where we are sitting as a county for cases of COVID in respect to the possibility of moving to hybrid learning or closures. These are updated on Riverstone Health’s website.  Melissa and Alisa will be trained and deputized by the Riverstone Health to conduct our school’s contact tracing if necessary.  Melissa also provided the board with the new Montana Outbreak Protocols as sent out by the Governor’s office. 
  6. COVID-19 Safety Equipment – Andy gave a bid to Melissa of $900 for a mister and 1 gallon of solution to be used in it.  This was given via text and no paper version of the bid was given at this time. He has not heard from the electrician regarding the possible cost to installing UV lights in the building.  
  7. Administrator Contract/Maternity Leave Scheduling – Tabled – Kari is working with MTSBA on this.
  8. MOA – Tabled as an evaluation agreement with the union is being worked on.

 

III.  NEW BUSINESS

  1. Bus Route updates – Marilyn presented the updated AM & PM bus routes. She explained that there were a couple changes made to the AM route. She will attend a County Transportation meeting on September 30 to present them for approval by the County Transportation Committee.    Marion Hatch made a motion to approve the updated 2020-2021 bus routes.  Kari Jones seconded the motion.  The vote was unanimous; the motion carried.
  2. Policy updates – None at this time
  3. Substitute Pay – Melissa reported that several schools were raising their substitute pay and she feels that we should do the same as it has been several years since we have raised it.  After discussion, Luke Rome made a motion to raise the substitute pay to $12.50 per hour which will equal $100 for a full day and $50 for a half day.  Marion seconded the motion.  The vote was unanimous; the motion carried.
  4. Front Rain Gutters – Marilyn reported that Jeremy with MSGIA said we could get bids on the rain gutters damaged by hail last summer.  If not, we may get a payment on them for appearance allowance which is usually 20% of replacement cost.  The board would like to get bids on replacing the rain gutters before making a decision whether to replace them or not.

 

  1. AUGUST FINANCIAL REPORT

The clerk presented claims warrants numbered 21575 through 21590 in the amount of $29,031.98, and the payroll warrants numbered 9067 through 9068 in the amount of $49,131.41.  The ACH and Direct deposits were included in the amount. The clerk presented the trial balance sheets for each fund and a monthly report stating each line item YTD and budget balance remaining for the each fund.  After review of the report, Marion Hatch moved to approve the financial reports. Luke Rome seconded the motion.  The vote was unanimous; the motion carried.

 

  1. TRUSTEE CONCERNS

 MAIL

  1. September Newsletter
  2. Weekly agendas for 9/7 through 9/18
  3. Letters of approval to non-resident families

OTHER CONCERNS

 

VI .  ADJOURNMENT:  

A motion was made by Marion Hatch to adjourn the meeting. Luke Rome seconded the motion.  The vote was unanimous; motion carried.  The meeting ended at 5:00 pm.  The next scheduled regular meeting is Monday, October 12, 2020 at 4:30 p.m. in Room 106 of the main building. 

 

APPROVAL

 

Attest: __________________________     SIGNED: ____________________________

          Kari Jones, Board Chairperson

DATE: _________________________