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Board Meeting Minutes February 2015

Regular Meeting Minutes … February 9, 2015

Presented for Approval . . . . . . . . . . . . . . . . .  March 9, 2015

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DATE:                        February 9, 2015

TIME:             6:00 p.m.

PLACE:          Pioneer School, Main Building, 4th grade Class Room

MEMBERS    Christina Olstad, Trustee

PRESENT:      Brad Zink, Trustee

Brandon Roth, Trustee

MEMBERS

ABSENT:       None

CLERK:          Han Boon Lee

STAFF:           Brent Bassett, Melissa Schnitzmeier, Eva Ticknor, Sarah Moran, Connie Russell and Marilyn Michael arrived at 6:00 pm.  Melissa, Eva, Sarah, Connie and Marilyn left at 7:50 pm.

VISITORS      Lynn Bassett arrived at 6:00 pm

GUESTS:        None

  1. OPENING
  1. CALL TO ORDER:

Chairperson, Christina Olstad called the meeting of the trustees of Pioneer Elementary School District #41 to order in the Room 105 of the main building, Monday, February 9, 2015 at 6:00 pm.  Chairperson, Christina Olstad welcomed all those attending.  Chairperson, Christina Olstad read the Montana Law about public meetings.

  1. MINUTE APPROVAL: Brad Zink made a motion to approve the minutes of the regular meeting of January 12, 2015.  Brandon Roth seconded the motion. The vote was unanimous; the motion carried.
  1. HEARING OF THE PUBLIC: None
  1. LEAD TEACHER REPORT:
    1. Feb 6 – 13 – The online part of the Barnes & Noble Bookfair wraps up on the 13th.
    2. Feb 10 – Hearing Rescreening
    3. Feb 10 – NAEP Testing for 4th Graders
    4. Feb 16 – No School
    5. Feb 20 – Class & Spring Pictures
    6. Feb 24 – 26 – Dates for Special Education Audit. Margaret Tryon will be the monitor performing the audit for Connie’s 2 files.  Vici Withrow will be the monitor performing the audit on 2 of the speech files.
    7. Feb 26 – SPOT – NASA presentation
    8. Feb 27 – Pancake Breakfast – 7:00 – 8:30 am – Kevin Maddox & Mrs. Russell’s sons will be helping in place of Francis Russell along with Glen Seavy
    9. March 9 -12 – Science CRT’s for 4th Graders
    10. Mar 18 – Alberta Bair – K – 2 will attend Junie B Jones at 9:30 am
    11. Mar 27 – Reef Fundraiser for PTA – $10 per person to swim, $5 per person to watch. People must say they are with Pioneer School for us to get a portion of the money taken in that night.
    12. The fly tying classes are going great and PTA will be purchasing 2 custom made fly rods to raffle. The raffle will begin at the carnival and end on the last day of school.
  1. OLD BUSINESS
  1. OLD BUILDING BLINDS/MAINTENANCE WORK – The new blinds for the old building have not come in yet.  Brandon checked on them and they are being tracked and Brandon will be informed when they will be coming.  Brandon also looked at the wood in the stairwell and lunchroom.  He would recommend against trying to re-stain it.  He knows of a product to use to as the wood is very dry.  He will work with Han to order some.  He also looked at the outside of the building and recommends having Kevin get the wood in and get it fixed. He reported that it may take quite a long time to find out about getting on the National Historic Register, but he will continue to get information.
  2. MBI PROGRESS REPORT – Melissa presented a report to the board on the progress of MBI.  In our first year, we have completed our matrix, set up our 4 expectations, established an MBI team and have all staff on board.  Melissa, Eva, Sarah & Theresa attended Session 4 training and we are moving towards Tier 2.  We will need to come up with Tier 2 and Tier 3 consequences for the students that are repeat offenders that refocus slips are not working on.  We are using SWIS for our data collection on refocus slips and can now study it monthly.  A plan is being set for using the small room in the old building as a “think tank” that can be used for ISS and removing a student from the classroom under certain circumstances.  At this time 3 minors in a month equals a major.  We would have the major then include a day of ISS.  3 majors in a month could include the consequences of OSS or having a parent come to the school and be with the student for the whole day. Christina asked what other schools are doing.  Brent explained that there is work being done statewide to develop these plans.  A Functional Behavior Assessment may need to be done.  We will need to have someone that can do FBAs.  It was also discussed that an option for having someone in ISS may be to call in a sub to be with the student throughout the day.  Melissa and the rest of the staff will work on getting the consequences in place.  She will keep the board aware of what we come up with.  When it is set, a letter will be mailed to each family.  Goals for the coming year are to reach Tier 2 by 2015-2016 and to apply for recognition for the 2015-2016 school year.
  3. ADMINISTRATOR EVAL – The meeting was closed at 7:45 pm to conduct the administrator evaluation.  The meeting resumed at 8:00 pm, and the board tabled it to the next board meeting.

III.  NEW BUSINESS

  1. SPRING ENROLLMENT/ANB COUNT – Han reported that our spring enrollment count is 65.  At this time our current year ANB count is 68.  A three year average would be 67.  We will use 68 current year ANB.
  2. OUT OF DISTRICT RENEWAL – The board received a letter from Eric and Krystle Henry requesting that their son, Izak Henry, be allowed to remain at Pioneer School for the 2015-16 school year.  The board approved this renewal request.
  3. 2015-2016 CALENDAR – Marilyn presented a 2015-2016 calendar with vacation days in place.  She explained that to get 178 school days she found 2 options.  PIR days need to be set, plus deciding what days would be taken for Christmas break.  The board asked Marilyn to make up the 2 possible calendars except for the PIR days and have the staff look them over.  Brent will check into MBI dates for next year to see if any conference dates have been set.  There was also talk of bringing in the Jeff & Dean to do more Google training.  The calendar will be looked at during upcoming board meetings.
  1. JANUARY FINANCIAL REPORT

The clerk presented claims warrants numbered 20185 through 20214 in the amount of $18,110.52, and the payroll warrants numbered 8784 through 8793 in the amount of $41,828.39.  The ACH and Direct deposits were included in the amount. The clerk presented the trial balance sheets for each fund and a monthly report stating each line item YTD and budget balance remaining for the each fund.  After review of the report, Brandon Roth moved to approve the financial reports.  Christina Olstad seconded the motion.  The vote was unanimous; the motion carried.

  1. TRUSTEE CONCERNS

MAIL – The following items were read.

  1. A letter from DEQ regarding waiving the requirement to take 5 temporary routine samples.
  2. A copy of the cistern’s as-built plans that submitted to Matt Waite.

OTHER CONCERNS

  1. Marilyn reported that A-1 Pest Control came out and looked at the problem we have been having with ants.  He put out bait for them and told us to call if we see anymore.  In looking around the basement for ants, he notice a chair and an old map.  He asked if the board would like to trade them for his services that day and a future spraying of the school for bugs.  The board was fine with this trade.
  2. Letters were received from DEQ rescinding the boil order for the school as all work has been completed.
  3. Christina reported that all paperwork has been received and accepted by DEQ.

VI .  ADJOURNMENT: 

A motion was made by Brandon Roth to adjourn the meeting. Christina Olstad seconded the motion.  The vote was unanimous; motion carried.  The meeting ended at 8:00 pm.  The next scheduled regular meeting is Monday, March 9, 2015 at 6:00 p.m. in Room 105 of the main building.