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Board Meeting May 2015

 Regular Meeting Minutes … May 11, 2015

Presented for Approval . . . . . . . . . . . . . . . . .  June 8, 2015

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DATE:                        May 11, 2015

TIME:             6:00 p.m.

PLACE:          Pioneer School, Main Building, 4th grade Class Room

MEMBERS    Christina Olstad, Trustee

PRESENT:      Brad Zink, Trustee

Brandon Roth, Trustee

MEMBERS

ABSENT:       None

CLERK:          Han Boon Lee

STAFF:           Amber Hedrick, Jami Burns, Sarah Moran, Eva Ticknor, Melissa Schnitzmeier, Connie Russell, Theresa Nalewaja, Marilyn Michael, Gary Smith and Brent Bassett arrived at 6:00.  Brent left at 7:00 pm.  Connie and Melissa left at 9:00 pm and all others left at 7:45 pm.

VISITORS:     Dustin and Alicia Sneeden, Donna Olmstead, Brandi Ziegler and Elisa Schlosser arrived at 6:00 and left at 6:45 pm.  Kassi Fleury arrived at 6:45 and left at 7:00 pm.

GUESTS:        None

  1. OPENING
  1. CALL TO ORDER:

Chairperson, Christina Olstad called the meeting of the trustees of Pioneer Elementary School District #41 to order in the Room 105 of the main building, Monday, May 11, 2015 at 4:30 pm.  Chairperson, Christina Olstad welcomed all those attending.  Chairperson, Christina Olstad read the Montana Law about public meetings.

  1. MINUTE APPROVAL: Brad Zink made a motion to approve the minutes of the regular meeting of April 13, 2015.  Brandon Roth seconded the motion. The vote was unanimous; the motion carried.
  1. HEARING OF THE PUBLIC: None
  1. LEAD TEACHER REPORT:

May12 – 3 – 6 graders will be going to Earth First Recycling, Billings, Library and the Billings Gazette.  They will eat lunch in a park.

May 14th – AR Store

May 14th – Volunteer Lunch

May 15th – 6th Grade Skip Day

Ma 19th – PAWS Party – Bowling at Sunset Lanes and lunch in Barkemeyer Park

May 20th – Popsicles, Popcorn, Parents & Performance Talent Show at 1:00 pm

May 22nd – Last day of school – Graduations, Awards and BBQ starting at 10:00 am

The staff would like to attend MCCE technology conference August 3, 4 and 5 at Lockwood Middle School.  Previous years, the board has paid for this conference.  Staff would like to know if the school will pay for it again this year.  The following staff members would like to attend and exchange the days for 3 PIR days.  Connie, Melissa, Eva, Amber, Jami and Theresa.  The cost was $75 last year but we received a discount because of the number of people attending.  Also, Amber may be free because she is a presenter this year at the conference.  After some discussion about the PIR days, Brad made a motion to pay for the conference and allow the staff attending the conference to exchange the days for the 2 MEA days in October.  Brandon seconded the motion.  The vote was unanimous; the motion carried.  Connie will find out the exact cost and let Han know.

  1. OLD BUSINESS
  1.  MBI – Melissa reported that Theresa, Connie, Eva and Melissa will be attending the MBI conference.  Brandon will also be attending and Christina may also attend.  Melissa will cancel any rooms that will not be needed.  The board said that they would pay for the conference, but they will not be able to pay for the college credit as it would be too expensive.  Melissa also reported that paperwork is being completed with Brent to apply for recognition for a bronze award.  We scored 80 out of 80 on our most recent SET.  The board thanked the staff for their hard work on MBI.

III.  NEW BUSINESS

  1. EVALUATION OF TEST COORDINATOR, ATHLETIC DIRECTOR, TECHNOLOGY, LIBRARY AND LEAD TEACHER – The meeting was closed at 4:30 to conduct the evaluation of the test coordinator, Eva Ticknor, Athletic Director, Melissa Schnitzmeier, Technology Coordinators, Melissa Schnitzmeier and Connie Russell and Librarian and Lead Teacher, Connie Russell.  The meeting was reopened at 6:00 to conduct the regular meeting.  The meeting was then closed again at 7:45 to finish the evaluations.  The meeting was reopened at 8:50.  Brad moved to have the stipends for the positions be Test Coordinator $1,500, Athletic Director $700, Technology Coordinators $3000 each, Librarian $3500 and Lead Teacher $2800, and add Melissa and Eva $500 each for MBI Coordinator.  Brandon seconded the motion.  The vote was unanimous; the motion carried.
  2. NON-RESIDENT STUDENT APPLICATION – The meeting was closed at 6:15 to meet with several out of district parents applying for their Kindergarten students to attend Pioneer School.  The meeting was reopened at 7:00 pm.  At this time, Brad made a motion to accept Paxton Sneeden, Camdon Olmstead, Colton Ziegler and Holden Fleury for the 2015 -2016 Kindergarten class.  Brandon seconded the motion.  The vote was unanimous; the motion carried.  Another student’s application was tabled until more information can be gathered.  Letters were also received for Olivia and Dylan Krieger, Brooklyn and Rylee Ostermiller, Jace and Kara Johnson, Ryan Comstock and Logan Kettenacker to remain at Pioneer School for the 2015-2016 school year.  Brad made a motion to allow these students to remain at Pioneer School for the 2015-2016 school year.  Brandon seconded the motion.  The vote was unanimous; the motion carried.
  3. TEACHER RESIGNATION – Sarah Moran submitted her resignation as a teacher at Pioneer School.  The board accepted her resignation.  The opening will be advertised with OPI, MSU-B and Rocky Mountain College.
  4. ADMINISTRATOR POSITION OPEN – Brent Bassett has resigned his administrator position.  This position is open.  The board will review applications as they receive them.
  5. CANVASS THE VOTE – Brandon Roth won the election by acclamation.  Brandon was sworn into the position.  There are 575 registered voters in our district.  Our levy failed by a vote of 106 for and 146 against.
  6. BOARD REORGANIZATION/APPOINTMENT OF CLERK – Brad nominated Christina to the chairperson position.  Brandon seconded the nomination.  Christina was elected to the chairperson position.  Brad moved to appoint Han Lee as clerk of Pioneer School for 2015-16 school year.  Brandon seconded the motion.  The vote was unanimous; the motion carried.  Han was sworn in as clerk.
  1. APRIL FINANCIAL REPORT

The clerk presented claims warrants numbered 20262 through 20284 in the amount of $7,406.82, and the payroll warrants numbered 8810 through 8818 in the amount of $39,820.00.  The ACH and Direct deposits were included in the amount. The clerk presented the trial balance sheets for each fund and a monthly report stating each line item YTD and budget balance remaining for the each fund.  After review of the report, Brandon Roth moved to approve the financial reports.  Brad Zink seconded the motion.  The vote was unanimous; the motion carried.

  1. TRUSTEE CONCERNS

MAIL –  The following items were read.

  1. Memorial Day Service invitation from Shepherd Lions Club
  2. Agreement for use of School District #37, request for May 4th track meet.
  3. 2014-15 School Accreditation status report from OPI

OTHER CONCERNS

  1. The board has decided to purchase a new light ray projector for the 5th/6th grade room.  The projector in the 5th/6th grade room will be put into the math/GT room.
  2. A bid to replace the blinds in the 2nd grade room was received for $860 from Billings Best Blinds.  Brandon moved to accept the bid.  Brad seconded the motion.  The vote was unanimous; the motion carried.

VI .  ADJOURNMENT: 

A motion was made by Brandon Roth to adjourn the meeting. Brad Zink seconded the motion.  The vote was unanimous; motion carried.  The meeting ended at 9:00 pm.  The next scheduled regular meeting is Monday, June 8, 2015 at 6:00 p.m. in Room 105 of the main building.