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Board Meeting August 2015

Regular Meeting Minutes … August 10, 2015

Presented for Approval . . . . . . . . . . . . . . . . .  September 14, 2015

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DATE:                        August 10, 2015

TIME:             6:00 p.m.

PLACE:          Pioneer School, Main Building, Room 105

MEMBERS    Christina Olstad, Chairperson

PRESENT:      Brad Zink, Trustee

Brandon Roth, Trustee

MEMBERS

ABSENT:       None

CLERK:          Han Boon Lee

STAFF:           Eva Ticknor, Melissa Schnitzmeier, Connie Russell, Theresa Nalewaja, Marilyn Michael and Karissa Gordon arrived at 6:00 pm.

VISITORS:     Skelly Adkins and Krystle Henry arrived at 6:00 pm

GUESTS:        None

  1. OPENING
  1. CALL TO ORDER:

Trustee, Christina Olstad called the meeting of the trustees of Pioneer Elementary School District #41 to order in the Room 105 of the main building, Monday, August 10, 2015 at 6:00 pm.  Trustee, Christina Olstad welcomed all those attending.  Trustee, Christina Olstad read the Montana Law about public meetings.

  1. MINUTE APPROVAL: Brad Zink made a motion to approve the minutes of the regular meeting of June 8, 2015.  Brandon Roth seconded the motion.  The vote was unanimous; the motion carried.
  1. HEARING OF THE PUBLIC: None
  1. LEAD TEACHER REPORT:
    1. August 11 – Final summer library day 12 – 5
    2. August 17th – Staff meeting to confirm scheduling/extracurricular events, activities and jobs
    3. August 19th – PIR day from 11:00 am – 6:00 pm with Teacher/Family Meet & Greet from 4 pm to 6 pm
    4. August 19th – Shaun will be here from Morrison-Maierle for any tech issues from 9:00 – 11:30 and 1:30 until finished. Connie & Melissa ask that any they receive a list of any tech issues.
    5. August 20th – first day of school
    6. September 3rd – Open House 6:00 – 7:00
  1. OLD BUSINESS
  1.  MBI – We are still waiting for MTSBA to approve the handbook changes.  Christina asked Melissa to send them to her again so she can send them to MTSBA again.  Melissa informed the board that at the Summer MBI Institute, Pioneer School received the Bronze Award at which time photos were taken and we received a banner.  The conference went well and many ideas were gained for this year along with ideas on how to move on to apply for the Silver Award.
  2. STUDENT HANDBOOK – Changes were approved as written for the student handbook.  Melissa will assist Marilyn in rewriting bus rules to align them to MBI standards.  Brad made a motion to approve the handbook changes.  Brandon seconded the motion.  The vote was unanimous; the motion carried.
  3. HIRE ADMINISTRATOR – Tabled.

III.  NEW BUSINESS

  1. 1ST PIR DAY – The hours for the first PIR day on Wednesday, August 19th will be from 11:00 am to 6:00 pm with the meet and greet for teachers/families from 4:00 – 6:00 pm
  2. BUS ROUTE – Marilyn informed the board that we will need to add McIntyre Road back into the bus routes as new students have moved in on that road. The #1 am route and #3 pm route will have a minor changes with this.  Brandon moved to change the bus route to go down McIntyre Rd.  Christina seconded the motion.  The vote was unanimous; the motion carried.
  3. PAVEMENT REPAIR/RAIN GUTTER – Bids were received from Wharton Asphalt to repair cracks to the playground and seal the asphalt around the building in the amount of $3679.00 and also from Rocky Mountain Seamless Rain Gutters to replace rain gutters in some areas of the old and new building in the amount of $2551.00.  The board would like to receive more bids for these projects.
  4. OPEN HOUSE – Connie told the board that last year Open House was on the first Thursday of September.  Brad moved to hold Open House on the same day, September 3rd from 6:00 – 7:00 pm.  Brandon seconded the motion.  The vote was  unanimous; the motion carried.
  5. BUILDING USE REQUEST – The Homeowners Association from the Reichenberger Subdivision second filing request to use the room can hold 20 to 30 people on August 24th at 7:00 pm.  Brad moved to allow the homeowners association to use the school on August 24th at 7:00 pm.  Brandon seconded the motion.  The vote was unanimous; the motion carried.  Han will let them in and lock up when they are done.
  6. FLEX PLAN CHANGE – Han announced that there has been a change made to the flex plan due to ObamaCare.  Any employees who currently have a health insurance plan with their family members used to put an employer’s contribution amount of $2500/year into their Health Flexible Spending Account; however, this has changed.  Now they have the option to choose 100% cash paid with their salary or to put the whole amount, with a new maximum amount of $2550, into their Health Flexible Spending Account.  Money taken in salary will have taxes taken out before it is added to the paycheck.  Brad moved to approve the new $2550 amount with 100% cash option to the flex plan options.  Brandon seconded the motion.
  7. SP-ED COOP RECOMMITMENT – Brad made a motion to recommit to the Eastern Yellowstone Special Education Cooperative with Connie as our representative for 2015-16 school year.  Brandon seconded the motion.  The vote was unanimous; the motion carried.
  8. TRUSTEES FINANCIAL SUMMARY REPORT 2014 – 2015 – Han presented the board with the Trustees’ Financial Summary report for 2014-15.  She explained that at this time, the PERS pension liability information is not available, but OPI advised her to submit without it and when it is ready it will be resubmitted.  After reviewing the report, Brandon made a motion to accept the 2014-15 Trustees’ Financial Summary report.  Brad seconded the motion.  The vote was unanimous; the motion carried.
  9. FINAL BUDGET REPORT 2015-2016 – Han presented the board the final budget report for 2015-16.  After reviewing the report, Christina made a motion to accept the 2015-16 final budget report.  Brandon seconded the motion.  The vote was unanimous; the motion carried.
  1. JUNE & JULY FINANCIAL REPORT

The clerk presented June claims warrants numbered 20323 through 20344 in the amount of $9,805.80, and July claims warrants numbered 20345 through 20358 in the amount of $13,111.12.  And June payroll warrant number 8829 in the amount of $1271.86, and July payroll warrant numbered 8830 in the amount of $5,934.92.  The ACH and Direct deposits were included in the payroll amount.  The clerk presented the trial balance sheets for each fund and a monthly report stating each line item YTD and budget balance remaining for the each fund.  After review of the report, Brad Zink moved to approve the financial reports.  Brandon Roth seconded the motion.  The vote was unanimous; the motion carried.

  1. TRUSTEE CONCERNS

MAIL: The following items were read.

  1. Pipeline Awareness Newsletter for Public Officials.
  2. July water test for Coliform and Lead & Copper report.  Both report were good.

OTHER CONCERNS

  1. Skelly Adkins was in attendance representing the Pioneer PTA.  She informed the board that they would be changing the meeting days to the 1st Thursday of each month at 6:00 pm and the meetings would be available with video conferencing.  They also requested to hold a garage sale using the bus barn.  They would like to set up Friday, September 11th with the sale on Saturday, September 12th.  Brandon moved to allow PTA to hold their garage sale on Saturday, September 12th with set up on Friday, September 11th.  The board will ask the bus driver to park the buses in the back after the route on Friday and park them back in the barn on Saturday after the sale.

VI .  ADJOURNMENT: 

A motion was made by Christina Olstad to adjourn the meeting. Brad Zink seconded the motion.  The vote was unanimous; motion carried.  The meeting ended at 7:50 pm.  The next scheduled regular meeting is Monday, September 14, 2015 at 6:00 p.m. in Room 105 of the main building.