August

Board Agenda Items

• Public hearing for proposed tax rate
• Approval of budget
• Set the tax rate
• Approve the Student Handbook
• Approve the Staff Handbook
• Approve the Athletic Handbook
• Approve FFA Handbook
• Policy Updates
• Approve district teacher appraisal calendar
• New student registration report
• Fall athletic schedules

Budget Finance Items

• Publish the budget hearing notice at least 10 days but not more than 30 days before the hearing
• Adopt budget
• Set tax rate
• Final budget amendments made prior to August 31

Board Training

• Team of Eight in November
• Board Operating Procedure
• Legislative Update (biennial – odd # years)

Reminders

Follow-up Items

• Were all accountability ratings, current TAPR report and current school report card on the district’s website by the 10^th day of school?
• Have District Improvement Plans been implemented?  Has Superintendent received the Region’s Superintendent planning guide for the current school year?
• When reviewing the tax rate were all pennies collected (gold/copper)?

September

Board Agenda Items

• Policy Updates
• Teacher Appraisal Calendar
• Fund Raising Projects
• Review of Instructional Programs
• Procedures for weather days
• Beginning of school enrollment report
• Review of instructional course offerings

Budget / Finance

• Review student attendance figures as compared to prior year and budget projections
• Prepare for annual financial audit

Board Training

• Team of Eight
• Superintendent Evaluation Training
• Board Operating Procedures
• Legislative Update (biennial – odd # years)
•  

Reminders

• Labor Day
• International Literacy Day
• Grandparents’ Day

Follow-up Items

• Identify date for renewal of teacher contracts
• Were all accountability ratings, current TAPR report and current school report card on the district’s website by the 10^th day of school?

October

Board Agenda Items

• Approve textbook committee
• Policy Updates
• Approval of class size waiver (if appropriate)
• Calculate state aid using end-of-first-six-weeks student data
• Administrators’ formative evaluations – mid contract review
• Hold a public hearing on TAPR report
• Ensure School Report Card is included with first six weeks grade report
• Review PEAMS data for ESSA programs prior to snapshot date
• Sale of Old Busses
• Snapshot Numbers

Budget Finance Items

• Mail Tax Statements
• Detailed Summary of Finance Update – Near final SOF Release for previous year
• Public hearing of School Financial Integrity Rating System (FIRST) If not released, schedule next meeting
• Annual review of Long-Range Debt Plan – part of quarterly superintendent evaluation

Board Training

• Superintendent Evaluation Process
• Board Operating Procedures

Reminders

• Computer Learning Month
• Fire Prevention Month
• National Principals Month
• Red Ribbon Week
• Boss’s Day

Follow-up Items

• Superintendent Formative Review paperwork needs to be passed out at the next board meeting and by the December meeting.  Superintendent Review and Compensation to be finalized in January. 

November

Board Agenda Items

• Fall ADA report
• Appraisal Review Board Vacancies
• Special populations enrollment review (bilingual/ESL, migrant, and special ed.)
• Winter Athletics Schedule

Budget Finance Items

• Submit current budget to TEA through PEIMS
• Develop and distribute enrollment projections by grade level
• Determine staffing requirements based on grade level enrollment projections

Board Training

• Superintendent Evaluation Training
• Board Operating Procedures

Reminders

• Transportation Operations Report due December
• Thanksgiving
• Election Day
• Veterans Day
•  

Follow-up Items

• Pass out Superintendent Evaluations and collect data
• Is there a bus in the budget?
• How much is the contingency fund?
• How much is being set aside for large capital improvements? (A/Cs, roofs, fields, facilities)?

December

Board Agenda Items

• Board reviews Superintendent Information
• Annual performance report this month or next
• Tax collection agreement
• First look at proposed calendar(s) for next year
• Final fall athletic gate report
• Review School Board Election Calendar and appointment of election judges
• Review of Annual School Board Training Hours by Superintendent

Budget Finance Items

• Develop a tentative budget calendar
• Semi-annual presentation from Delinquent Tax Report
• Determine budget goals of the Board

Board Training

• Superintendent Evaluation Training

Reminders

• Transportation operations report due electronically December 1
• Special Education Day
• Christmas

Follow-up Items

• Have Campus Improvement Plans been implemented?

January

Board Agenda Items

• Board Appreciation Month
• Superintendent’s Evaluation (Summative – formal and discuss compensation)
• Superintendent’s Contract
• Administrator’s Evaluations
• Annual Audit Report
• Selection of Auditor for next year
• Graduation Plans / Students on track to graduate
• School Calendar for Next Year (Proposed)
• Review implementation of district / campus improvement plans

Budget Finance Items

• Annual Audit due to TEA no later than January 28^th for districts with August 31^st fiscal year-end
• Budget Workshop Calendar
• Review program needs and trends
• Determine funding for each campus and department (zero based, per pupil funding, etc.)
• Semi annual conversation with financial advisor to see if any bonds can be refunded, TX Pool & other investments.

Board Training

• Goal Setting
• Legislative Update (Biennial)

Reminders

• MLK Day

Follow-up Items

• Review procedures for Cheer Tryouts with HS principal.  When are tryouts scheduled?

February

Board Agenda Items

• Order trustee election for schools with May elections
• Administrative recommendations/contracts (executive session)
• Adoption of school calendar (this month or next)
• School board tenure survey
• Schedule for Public Schools Week
• Spring athletic schedules
• UIL re-district report (biennial)
• Recommend to Board all personnel contract renewals and non-renewals – administrators
• Discuss and consider Election Judge and Clerk list for May School Board Election
• Open Lawn Maintenance Bids

Budget Finance Items

• Enrollment projections
• Transfer student numbers/planning
• Calculate state aid using end-of-fourth

Board Training

• Goal Setting
• Team of Eight
• Board Candidate Training for May Elections

Reminders

• Board Candidate Workshop (May elections)
• Black History Month

Follow-up Items

• School Bus Driver and Recertification Trainings – Number of Bus Drivers, Review Bus Driver Pay
• Is Superintendent signed up for Finance Training?
• Evaluate outsourcing Lawn Service

March

Board Agenda Items

• Teacher contracts
• Summer school program and transportation proposal
• Textbook selection approval
• Commodities application and approval
• Scholarship committees
• Adoption of school calendar (this month or last month)
• Adopt District Goals as applicable
• Develop / Update District Plan
• Football schedule for next year
• Order Trustee Election and Notice of Election or Consider and Take Action on the Cancellation Of the election if no one is running against current trustees
• If election is cancelled, Consider and Take Action on the Certification of Unopposed Candidates
• Ratify textbook committee recommendations

Budget Finance Items

• Winter Athletic gate report
• Distribute campus and department budget forms
• Meet with campus personnel to develop budget needs for next year
• First revenue estimates
• Continue Budget Process
• Develop and recommend hiring schedule for next year, including raises for staff.
• Recommend to the Board any new positions being requested for the upcoming school year

Board Training

• Goal Setting
• Team of Eight

Reminders

Follow-up Items

• TASB Summer Conference – Decide to Approve or not.  If approved, schedule and make arrangements.

April         

Board Agenda Items

• Declare May election cancelled (if appropriate)
• Set meeting to canvass May election results (see election calendar for specifics)
• New extracurricular organizations (if appropriate)
• Approve summer school plans
• Student-teacher agreements
• Final review of graduation plans and numbers
• Board Training CEC Report of Hours Must be Read/Announced by Board President for May elections
• Discuss and Approve Board Meeting Calendar for upcoming school year

Budget Finance Items

• Meet with principals regarding staffing needs
• Proposed campus budgets turned in
• Estimates of costs for summer maintenance projects
• Continue Budget Process

Board Training

• Most Goal Setting should be finished this month
• Team of Eight

Reminders

• Administrative Professionals Week/Day

Follow-up Items

• District should begin hiring based on campus input – requires Board approval
• Have TASB Summer Arrangements been made if attending?

May

Board Agenda Items

• Canvass ballots for those with May elections at a Special Meeting
• Oath of Office for new board member
• Reorganize board
• Receive and review Region 5 ESC Programs and Services Commitment
• Preliminary budget review
• Special education co-op reports (if appropriate)

Budget Finance Items

• First draft of budget prepared
• Notices of appraised values received
• Continue Budget process campus level

Board Training

• New Board Member Local Orientation must be done within 120 days (May elections)
• New Board Member Orientation to the Texas Education Code must be done within 120 days, and must be done by an Education Service Center.
• Team of Eight
• Review and identify areas for Board Training

Reminders

• New trustee orientation
• Teacher Appreciation Week & National Teacher Day
• National Music Week
• National School Nurse Day
• Continue developing campus improvement plans

Follow-up Items

• Establish summer central office hours
• Continue hiring based on campus input – requires Board Approval
• Food Service Management Contracts due to TDA – May 31st

June

Board Agenda Items

• Superintendent’s Evaluation (Formative – mid contract check-up)
• School supply bids
• Tax attorney report and contract
• Review of proposed budget
• Review of purchasing procedures
• Calendar to adopt budget/set tax rate
• Region 5 Cooperative Commitments Submitted

Budget Finance Items

• Spring athletic finance report
• Second budget workshop
• Salary schedule, wages, and stipends
• Calculate state aid using end-of-year student data
• Semi-annual conversation with financial advisor to see if any bonds can be refunded
• Semi-annual presentation from delinquent tax firm
• Approve lunch pricing for upcoming school year

Board Training

• New Board Member Local Orientation must be done within 120 days (May Elections)
• New Board Member Orientation to the Texas Education Code must be done within 120 days, and must be done by an Education Service Center.
• Team of Eight
• TASB San Antonio

Reminders

• Reserve TVE as graduation back-up for upcoming year

Follow-up Items

• When is the 45 day timeline for teachers to back out of contracts?

July

Board Agenda Items

• Adopt proposed tax rate for inclusion in the August Public Hearing
• Food service bids
• Student insurance carrier approval
• Drug dog contract
• Lunchroom prices
• Summary of resignations
• In-service schedule for next year
• Student/staff handbooks
• Personnel vacancies
• Approve Student Code of Conduct

Budget Finance Items

• Budget workshop
• Completion of final budget for presentation to the board
• Receive certified tax roll from CAD
• Publish public hearing notice for tax rate in the appropriate newspaper
• Prevailing Wage Rates – done every 2-3 years

Board Training

• New Board Member Local Orientation must be done within 120 days (May elections)
• New Board Member Orientation to the Texas Education Code must be done within 120 days, and must be done by an Education Service Center.
• Team of Eight

Reminders

• Final Board Candidate Financial Forms Due (May Elections)

Follow-up Items

• Pressure test natural gas piping (every 2 years) HB 1611
• Dip / CIP submitted to TEA
• Has a calendar been created for teacher appraisals and do we need to designate a second appraiser?