The Waterford-Halfmoon Union Free School District Reorganizational Meeting dated July 9, 2020 was called to order at 7:00pm by Mr. Lee.
PRESENT: (In person) David Lee, Tammi Dehler, Jamie Maloney, Jack Catanzarita, Denise Carutasu, Carolyn Bell
ALSO PRESENT: (In person) Patrick Pomerville, Rachel Schwendinger, Joel Richardson, Christopher Scanlan, Michael Robbins, Jennifer Bull
ALSO PRESENT: (via Webex) Joseph Siracuse, Donna Cramer, Christina Falasco, Amy Catanzarita, Kory Galuski, one unidentified call-in user
ABSENT: Marcia Ricci
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board elected Superintendent of Schools, Patrick Pomerville chairman of reorganizational meeting
Election and Oath of Office to President
• Mr. Lee called for motion to nominate Marcia Ricci as BOE President
• On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 Mrs. Ricci was elected Board of Education President
• In Mrs. Ricci’s absence, the oath of office will be administered by Mr. Pomerville at a later date.
Election and Oath of Office to Vice President
• Mrs. Bell called for a motion to nominate David Lee as BOE Vice President
• On motion by Mrs. Bell, seconded by Mrs. Maloney and by a vote of 6 - 0 Mr. Lee was elected Board of Education Vice President
• Oath of Office was administered by Mr. Pomerville
Oaths of Office to Re-elected Board Members: Jamie Maloney, David Lee, Jack Catanzarita
• Oaths were administered to newly re-elected Board members by Mr. Pomerville
The meeting was turned over to Mr. Lee
Oath of Office to Patrick H. Pomerville, Superintendent of Schools
• Mr. Lee, BOE Vice President, administered the oath of office to Mr. Pomerville, Superintendent of Schools
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approve the following appointments and administer oaths of office to:
• District Treasurer: Cady Kuebler
• Deputy Treasurer: Rachel Schwendinger
• Clerk of the Board and Confidential Secretary to the Superintendent: Donna Cramer effective July 10, 2020
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approved the following resolution: Mrs. Carutasu questioned an 8 hour day vs. a 7 hour day. The custodial staff has a longer day with an unpaid hour for lunch.
• BE IT RESOLVED, that the Waterford-Halfmoon Union Free School District, Location Code: 74107, hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees' Retirement System based on the timekeeping system or the record of activities maintained and submitted by these members to the clerk of this body: Business Manager: 7 hours per day; Financial Support Specialist: 7 hours per day; Confidential Secretary to the Superintendent/District Clerk: 7 hours per day.; Executive Assistant to the Business Manager: 7 hours per day; Network Manager: 7 hours per day; Assistant Network Manager: 7 hours per day; Director of Facilities: 8 hours; Claims Auditor: 7
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approved the following appointments:
Mrs. Carutasu asked how often the attorney, auditor and physician were appointed without going through a school bidding process. Mr. Pomerville stated the district could do that but have developed a trust with our attorneys and have maintained a multi-year fee structure. A yearly bidding process is not a requirement for these appointments. The district did review other legal firms a few years ago. School physicians are hard to find. Mrs. Carutasu asked if the current school physician is helping the district during the coronavirus pandemic. Mr. Pomerville is forming a committee to consult on re-opening plans for the fall that will include the school physician. It is a Board of Education decision to call for Request for Proposals to review current contracts and search for new vendors. Mrs. Carutasu asked if there was a set time period for that to happen such as every 5 years. Mr. Pomerville and Ms. Schwendinger will review the process. Ms. Schwendinger explained that a school physician is required. There was a discussion on the duties of the school physician attending Committee on Special Education meetings.
• School Attorney: Girvin & Ferlazzo, PC
• External Auditor: Marvin and Company
• School Physician: Sun Medical Center, P.C.
• Treasurer for Extra-Classroom Activity Account: Brianna Patrick
• Attendance Clerk: Paula Caradori
• Supervisors of the Extra-Classroom Activity Account:
• Faculty Auditor: Confidential Secretary to the Superintendent
• Chief Faculty Counselor: High School Principal
• Civil Rights Compliance Officers:
• High School Principal and Director of Pupil Personnel Services
• ADA and Section 504 Compliance Officer:
• Director of Pupil Personnel Services
• Title IX Officers:
• High School Principal and Director of Pupil Personnel Services
• Committee on Special Education and Pre-School Education designated members:
• Jennifer Bull, Director of Student Support Services, Curriculum and Instruction; Karen Grimes, Psychologist; Kelly Denvir, Psychologist; CSE Parent Representative/Member to be determined.
• Committee on Special Education Chairpersons:
• Karen Grimes, Kelly Denvir
• Dignity Act Coordinator:
• Joel Richardson, Jr./Sr. HS Assistant Principal
• Data Privacy Officer:
• Joel Richardson, Jr./Sr. HS Assistant Principal
• LEA Asbestos Designee: Director of Facilities
• Education Law 3038 Substance Abuse Resource Coordinator:
• Jessica DiFabio
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approved the following designations:
• Official Bank Depository of all funds:
• Key Bank, NYCLASS
• Regular monthly meeting dates:
• First and third Thursdays of each month
• Official Newspaper:
• Gazette Newspaper
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board authorized the following for the 2020 - 2021 school year:
• Chief School Officer to certify payrolls for the school year.
• Board to authorize all employee payrolls as they become due pursuant to CSEA, WTA, WAA contracts and confidential employees for the 2020 - 2021 school year.
• Designate Business Manager as School Purchasing Agent.
• Authorization to establish a petty cash fund of $100 and the Business Manager to administer same.
• Authorization to establish a Tax Collector petty cash fund for the months of September and October of $100 and the Business Manager to administer same.
• Authorization to establish a petty cash fund of $100 for the cafeteria and the Business Manager to administer same.
• Designation of authorized signature on checks
• RESOLVED that the Board of Education approve, pursuant to Education Law, Article 35, Section 1720.2, authorization of one signature, the Treasurer’s or Deputy Treasurer’s, in drawing down funds.
• BE IT FURTHER RESOLVED that in the absence or inability of the Treasurer or Deputy Treasurer to perform this duty, the President of the Board of Education is authorized to sign in the Treasurer’s place.
• The Chief School Officer is authorized to represent the Board of Education of Waterford-Halfmoon UFSD for all State and Federal programs for the school year.
• The Chief School Officer is authorized to approve the budget transfers not to exceed $10,000 per item.
• The authorization to transfer funds, by the District Treasurer or Deputy Treasurer, verbally or electronically with Key Bank, NYCLASS
• Authorization of the Business Manager or Clerk of the Board to be present at all bid openings.
• Authorization of destruction of records yearly as prescribed by law as determined by the Records Retention Officer.
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approved the bonding of the following personnel:
• District Treasurer
• Deputy Treasurer
• District Tax Collector
• Treasurer of Extra-Classroom Activity Account
• Cafeteria Manager
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approves the following items:
• Establishment of mileage reimbursement rate at the current IRS reimbursement rate, adjusted as necessary to reflect periodic IRS adjustments.
• Establishment of tuition rates for students attending BOCES Occupational Education programs at the current BOCES rate for the 2020-2021 school year
• Tutoring rates for the 2020-2021 school year per the WTA contract.
• Establishment of Waterford-Halfmoon UFSD tuition rates for the 2020 - 2021 school year: Elementary $8,965 High School $12,722.
• Approval of Substitute Teacher Pay Rate as follows:
• Per diem rate: Non-certified substitute teacher $90 per day; NYS Certified teacher $100 per day
• Short and Long Term Substitutes:
• Short term leave (1-89 consecutive days for same WHUFSD teacher): $90/$100 per day for days 1-10; $160 per day, beginning on the 11th day, not retroactive
• Long term leave (appointed to a term substitute position of 90 consecutive days or longer for same WHUFSD teacher): $100 per day for days 1-10; $160 per day for days 11-89; beginning on the 90th day, paid at Step 1 daily rate and retroactive to day 1; may elect health insurance at current WTA contribution rate
• Authorize the Board members to attend conferences, seminars and meetings for the 2020-2021 school year.
• Establishment of Board of Education Audit Committee: Marcia Ricci, David Lee, Tammi Dehler, Jamie Maloney, John Catanzarita, Carolyn Bell, Denise Carutasu.
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approved the following resolution:
Mrs. Carutasu asked about corresponding policy #7132. Mr. Pomerville stated this action item was new last year but the policy has been in place for a while.
• BE IT RESOLVED that the Board of Education of the Waterford-Halfmoon Union Free School District hereby designates Patrick Pomerville as the representative of the District to make all determinations regarding the eligibility of students to enroll, on a tuition free basis, in the schools of the District. This designation affords Patrick Pomerville all rights and responsibilities pursuant to Part 100.2(y) of the regulations of the Commissioner of Education.
On motion by Mrs. Maloney, seconded by Mrs. Dehler and by a vote of 6 - 0 the Board approve the Waterford-Halfmoon UFSD Guidance Plan.
End of Reorganizational Meeting
Julie Caulkins
Acting District Clerk