Many factors are considered when the decision to cancel school is made. On the surface, the decisions we make might seem simple, when in fact, that isn’t necessarily the case.
Many ask why snow routes are not more of a common place. The answer to that question is safety.
The School District of Washington is 257 square miles in size, with many roads that have no shoulder or guard rails. Snow routes would mean the children (nearly half of our enrollment rides the bus) would be standing at snow route bus stops on roadways like Hwy 94, Hwy KK, Hwy T, Hwy A, Hwy BB, Hwy YY, etc. We just don’t feel this is a good option.
Some would also assume that all children are waiting for their bus within the comforts of a car with a parent. But the fact is many children see themselves off to school as the parent leaves for work before they get on the school bus.
Here is an exhaustive list of considerations prior to closing school:
Road conditions, both main roads and secondary roads
Bus stop safety
Buses running on time, delays
Bus turnarounds, likelihood of accident or breakdowns
Temperatures (buses not starting, mechanical failures)
Forecast
Timing of precipitation
Attendance trends (School Districts must consider attendance rates for accountability and state reporting purposes)
Condition of the District’s 11 school building parking lots at the time of arrival or dismissal
People with whom we consult:
First Student Bus Company
Buildings and Grounds staff
Area superintendents
State, county and city road departments (when applicable)
National Weather Service
Local Weather Outlook
When poor weather moves in during the evening, we drive our attendance areas (teams assembled by First Student and Superintendent Dr. Jennifer Kephart) to check our biggest trouble spots typically between 6-9 p.m. The road conditions at 9 p.m. are rarely different than the road conditions at 5 a.m. the next day when the buses are preparing to roll out. Kephart seeks the comfort level of the bus drivers through Tim Porter, First Student Manager. We drive roads in the morning as well, however, if the decision can be made in the evening, families can make arrangements more easily. In addition to main roads, we analyze secondary roads, subdivisions and turn-around locations as well. Morning monitoring and road checks typically begin at 3:30 a.m. as a decision must be made, preferably by 5 a.m. First Student begins executing the morning elementary routes as early as 5:45 a.m. as they are in route to their first pick-up location.
Why does the District not consider a late start schedule? While the District would be open to re-visiting the idea of implementing a late-start schedule, there are several reasons why we currently do not. The first is road conditions do not improve in rural areas a great deal between 5-8 a.m., and it becomes extremely difficult to predict if they actually will by the time the buses begin executing the routes. The School District of Washington runs a two-tiered bus routing system, therefore the late start times would vary because elementary and secondary schools start at different times. We also have a few combined routes to consider. We have found this to be extremely confusing to parents and not a favorable option. We have also found that student attendance numbers are significantly down on days with a late start schedule.
Be Prepared for Snow Days
We suggest for families to follow weather forecasts and reports and have a plan for childcare in place in the event of a call blast going out in the evening or early in the morning to cancel school for the day. In addition to call blasts going out, school cancellations always will be posted on the District website along with the District’s Facebook and Twitter pages.
Click here for a Kephart Communications Podcast on Inclement Weather Days