April 8th, 2024 Minutes

Shamokin Area High School Alumni Association

Spring Meeting Minutes

April 8th, 2024

 

The Spring Business Meeting was held at 6pm at Grace Lutheran Church – Shamokin, PA.

 

14 members and guests were in attendance.

 

President Charlie Wayne ’77 called the business meeting to order at 6pm.

 

PRINCIPAL’S REPORT:  Todd Hockenbroch’s ’97 report was unavailable.

 

 

SECRETARY’S REPORT:  Minutes from the January 8th 2024 meeting were posted on the website for review.  On a motion from Jeff Clutcher ‘78 and John Klinger ‘68, the minutes were approved.  All were in favor.

 

Note – We are in need of a secretary for the alumni association given the resignation of Jamie Bordell ’75 on 09/14/2023.  If you have an interest or some input, please see an alumni association officer.

 

 

TREASURER’S REPORT:  Greg Dwulet ’68 provided a report via email as follows:

General checking balance = $17,170.44

Education checking balance = $51,015.26

 

On a motion from Bob Mattis ’68 and Tammy Linton Glowatski ’87, the treasurer’s report was approved.  All were in favor.

 

 

COMMUNICATIONS:  Amy Henninger Rachau '83 reported the notification for the meeting tonight was in the News-Item.

 

 

COMMITTEE REPORTS:

 

Banquet:  John Klinger ’68 reported we are set for the banquet on Saturday May 25th 2024 at Masser’s Catering of Paxinos – Banquet Hall.  Details on how to attend and the cost are in our spring newsletter which is in the process of being mailed.  The newsletter is also available on our website.  Pork Chops and Chicken will be the two main items on the menu.  Setup that morning will be at 9:30am for those available to help.  Those wanting to gather before the banquet setup can meet at Mausers Restaurant at 8:45am for breakfast.  The banquet that evening starts at 5:45pm.

 

Afterglow:  Eric Anderson ’97 will pull together information for the trivia game.  He will also take care of the gift cards to be used during this event.

 

Entertainment:  Mary Anne Brennan Stump ’00 reported the choral director - Joe Dudeck - will be providing student entertainment for the night.

 

Invitations/Newsletters:  John Clutcher ’74 reported for Madison Blackwell '17 (Newsletter Chairperson) that the Newsletters are in the process of being mailed.

 

Note - A document on the newsletter publication process is available on the website which describes what the committee uses to create, publish, and mail.  See " SAHS Alumni Association - Newsletter Responsibilities" under Policy and Procedures.

 

Program:  Mary Anne Pitorak Miller ’74 was unable to attend the meeting tonight.  She collected information for the banquet program via an email a few days ago.

 

Auditing:  Nothing to report.

 

Awards:  Bob Mattis ’68 reported the 16 Shamokin and Coal Township Scholarship Awards Winners and amounts will remain unchanged from last year.  Another Thomas Lynch Award is being added to increase the total to 8.  The DePiante Scholarship Fund will have a slight adjustment up in the amount being given.

 

Note - A document on the awards program is available on the website which describes the process.  See "SAHS Alumni Association Scholastic Awards Program Procedural Document" under Policy and Procedures.

 

By-Laws:  Given the resignation of Jamie Bordell ’75 on 09/14/2023, we do have an opening on this committee.

 

Class Representatives:  Nothing directly to report, but note the following:

Jeff Clutcher '78 gave notice at the October 25th 2021 meeting that in 2026 he would like to give up his registrar and historian positions.  Please contact Jeff if you have an interest in learning more about this opportunity to help the Alumni Association. Consider working alongside Jeff for a period of time to review what he does and to establish an orderly turnover of his current responsibilities.

 

Educational Fund:  See note on Awards for details.

 

Memorabilia:  Bruce Clutcher ’72 gave to the Alumni Association a class picture from 1931 in Washington, DC.  Instead of investing in a yearbook that year, the class went to DC and had a class picture made as part of their tour.

 

Nominations:  The following slate of officers were approved at the meeting tonight and will be recommended at the May 25th 2024 banquet.  On a motion from Tammy Linton Glowatski ’87 and Amy Henninger Rachu ’83, the motion was submitted.  All were in favor.

President - Ann Henninger Watts '78

Vice President - Eric Noll ’94

Treasurer - Gregory Dwulet '68

Registrar - Jeff Clutcher ‘78

(Note - Secretary is currently an open position)

 

Publicity:  Amy Henninger Rachu ’83 will be coordinating alumni activity for the banquet, including securing a photographer for 7:30pm with the News-Item.

 

Website:  John Clutcher ‘74 reported the following:

For a historical perspective, the initial alumni webpage was created on April 8th, 1998 using my AOL account.  It relocated to the high school server on February 12th, 2002.  On June 20th, 2011, it relocated to the schoolwires.net server as part of the school district web service.

Routine maintenance, such as email updates, posting minutes/newsletter, graduation/banquet programs, updating “US Mailing Addresses Missing,” posting Class Reunion information, and changing class representatives are an ongoing process.  You can check out the website using the following path:

 

http://www.indians.k12.pa.us/alumni

 

Webpage report reflects Facebook entry for the alumni association created in the fall 2014.  Current membership is at 355 (up from 341 at the January 8th 2024 meeting).

 

John reported that he would like to step down from the website and Facebook support next summer (2025).  He received some additional feedback on 2 candidates who may be able to provide some help in this area.  The goal is to find someone and work with them over a period of time to support the transition.  See John Clutcher if you have any interest.  Contact info is on the website main page.

 

Facebook Group for Shamokin Area High School Alumni Association

https://www.facebook.com/groups/539207516138422/

 

OLD BUSINESS:  None to review.

 

 

NEW BUSINESS: 

Amy Henninger Rachu ’83 provided some feedback from Bonny Klinger ’68 concerning the banquet and senior attendance.  Last year we had 25 no-shows of students who planned to attend.  The alumni association still had to pay for those reservations.  The recommendation is to have a $10 deposit collected which will be refunded at the banquet.  Those unable to provide the $10 fee due to financial concerns would still be able to sign up for the banquet but would need to coordinate that detail with an administrator.  This would be implemented at the 2025 banquet.

 

 

COMMENTS:  Nothing at this time.

 

 

With no further business, on a motion from Amy Henninger Rachu ’83 and Tammy Linton Glowatski ’87, with full group approval, the meeting was adjourned around 7:10pm.

 

 

Respectfully Submitted,

 

John Clutcher ‘74

Acting Secretary