April 21st, 2020 Minutes

April 21, 2020

Shamokin Area High School Alumni Association

Minutes

The scheduled meeting that was to be held at Grace Lutheran Church, in Shamokin had to be held via ZOOM for the first time in the Alumni history due to the corona-virus pandemic.

14 members via zoom/phones at the 7pm meeting.

President Jeff Schlader ’73 called the meeting to order.

 

PRINCIPAL REPORT: 

Todd Hockenbroch’97 reported that 50 seniors are registered to take the exam which will be administrated mid-May.  Exact date and time TBD.  Social distancing will be provided when taking the test.  He will get a paper out to the students on the date and time of the exam.  He noted that the test (as in the past) will be offered only one day, no exceptions.

Mr. Hockenbroch announced that the awards night will be on June 10, 2020.  He will provide a copy of the winners to Greg Dwulet, ’68, Treasurer via a spreadsheet after the event.  Information on the spreadsheet should contain the name of the student, home address, college attending, field he/she is majoring in, the amount of the award and if the award is Shamokin Area or Coal Township.  This spreadsheet will represent not only the scholarship winners of those taking the test, but all the other scholarships and awards the alumni association maintains.

June 11th is graduation.  Both the awards night and graduation will be some type of internet social event.

 

SECRETARY’S REPORT:

Minutes from January 14, 2020 meeting are on the website for review.  John Klinger ’68 made a motion to accept the report and Jeff Clutcher ’78 seconded the motion.  All were in favor.

 

TREASURER’S REPORT:

Gregory Dwulet ’68 provided the treasurer’s update via email to the secretary.

John Klinger ’68 made a motion to accept the report and Bob Mattis ’68 seconded the motion.  All were in favor.

           *General checking balance = $5,386.15

           *Educational Fund balance = $15,572.70

Paulhamuss Litho billings for 2020 newsletter have been paid. Comparison for 2019 is as follows:  Printing 2019 = $8,249.00 vs. 2020 =$8,268.00.

               Postage for 2019 = $3,300.00 vs.  2020 = $3,296.33.

The block ad for $63.00 owed to News-Item, bill to be sent at end of month.

 

COMMUNICATIONS:

There is a correction to the number of Thank You cards received from the seniors for 2019 from 36, to 28.

 

COMMITTEE REPORT:

Banquet:  John Klinger ’68 reported the Banquet for the 137 reunion will NOT be held on Saturday, May 23, 2020 at Maser’s Banquet Hall, Paxinos, PA as planned due to the corona-virus pandemic.  An article concerning this cancellation appeared in the News-Item on Thursday    April 16, 2020.  This cancellation has been confirmed with Masser’s Banquet Hall.  He also cancelled the Vic Boris Trio.

Afterglow:  N/A

Entertainment:  N/A

Invitations/Newsletter:  MaryAnne Brennan Stump ’00 expressed concerns of continuing with Paulhamus Litho for printing or look into a new printer.

Susan Kropinski Haas ‘75 spoke to Susan Demsko Feese, Tech Ed teacher at the High School as a possible future source about printing the newsletter, etc.

After a floor discussion, it was decided to invite Paulhamus to the Fall 2020 meeting to discuss current process, specifically proofing.  John Clutcher ’74 will contact Mark Paulhamus concerning the fall meeting.

Programs:  Mary Anne Pitorak Miller ’74 will write an article concerning the passing of Walter Fidler, Jr. ’39 as president in 1965 and Myron M. Moskowitz ’42 as president in 1990.  Article to be placed on the website where our banquet programs are located.

Auditing:  N/A

Awards:  see the Principal’s report.

By-Laws:  N/A

Class Representatives:

Jeff Clutcher ’78 via email to the secretary reported that he received Class Representatives updates:

Class of 1959 is Robert Welker.

Class of 1961 is Joan Weller Colquit, James Swank and Albert Golden.

Education Fund:  See Educational Fund Trustees comments below.

Memorabilia:  Historian Maxine Howerter Harvey ’83 was unable to attend the meeting but did provide an update that she is going through items from Helen Jane Murphy ’43.

Nominations:  officers for SAHS Alumni Association for 2020-21:

President-----------------------------Amy Henninger Rachu ‘83

Vice President-----------------------Erik Anderson ‘97

Secretary-----------------------------Jamie A. Hoffman Bordell ‘75

Treasurer-----------------------------Gregory Dwulet ‘68

Registrar------------------------------Jeff Clutcher ‘78

Historian-----------------------------Maxine Howerter Harvey ‘83

Publicity:  Jamie A. Hoffman Bordell ’75 and Jeff Schlader “73 placed a block ad in Saturday April 11th 2020 of The News Item.  Unfortunately this block was placed on page B7 of the sports edition.

This ad consisted of a headline which read “NOTICE FROM SHAMOKIN AREA ALUMNI ASSOCIATION” and the main reason for this ad was to inform the public of the cancellation of the banquet next month.

Members were concerned on the placement of the block ad.

On Monday, April 13th 2020, a follow up of the block ad was placed in NOTEWORTHY

Section of the News-Item on page 2, and then an article appeared in the News Item on Thursday, April 16th 2020 with headlines reading: “ALUMNI ASSOC BANQUETS FOR SHAMOKIN, CT CANCELED”.

Website:

John Clutcher ’74 reported the following information which was added to the webpage:

http://www.indians.k12.pa.us/alumni

01/18/2020 – added “SAHS Alumni Association - Testing and Banquet Letter” to policy and procedure section on the webpage.

02/29/2020 – added “SAHS Alumni Association - Address and Contribution Requests” to policy and procedure section on the webpage.

02/29/2020 – updated “SAHS Alumni Association - Newsletter Responsibilities” document with additional suggestions for timelines with publisher on the webpage.

03/04/2020 – updated “SAHS Alumni Association - Testing and Banquet Letter” document with processes suggestions on the webpage.

04/01/2020 – added a new Q/A to FAQ Section.

Q: Why was my name removed from receiving a newsletter after I turned 100 years old?

A: When a newsletter is mailed to an alumnus who is over 100 years old, we truly don’t know if they are alive and well, deceased or if that newsletter is simply being thrown away. Periodically our alumni registrar reviews public databases to see if any of these centurions are deceased in which we update our information. This is not a foolproof process to fully know who should be on the mailing. At some point in time we make a cutoff to the mailing. Please let Jeff know if you were removed in error.

Jeff Clutcher
5 S. Harding Ave.
Shamokin, PA 17872-7516
570-648-5282
jeff.clutcher@juno.com

04/16/2020 – Placed a copy of the 04/15/2020 News Item article concerning the cancellation of the banquet out on the alumni website under “banquet programs” 2020 link.  It will act as an informational placeholder on why the banquet was cancelled this year.

Please review the information and feel free to contact me with any corrections.

Webpage reflects Facebook entry for the alumni association created in the fall 2014.  Current membership is at 262 (up from 246 at the January 14th 2020 meeting).

Facebook Group for Shamokin Area High School Alumni Association

https://www.facebook.com/groups/539207516138422/

 

OLD BUSINESS:  None at this time.

 

NEW BUSINESS:  the following are the election of officers for the Shamokin High School Alumni Association for 2020-2021:

President-----------------------------Amy Henninger Rachu ‘83

Vice President-----------------------Erik Anderson ‘97

Secretary-----------------------------Jamie A. Hoffman Bordell ‘75

Treasurer-----------------------------Gregory Dwulet ‘68

Registrar------------------------------Jeff Clutcher ‘78

Historian-----------------------------Maxine Howerter Harvey ‘83

 John Klinger ’68 made a motion to accept the nomination of officers for 2020-2021, seconded by Susan Kropinski Haas ’75.  All were in favor.

 

Educational Fund Trustees:

(as reported by Bob Mattis ’68 via email)

The election of the following to serve for a five-year term (until 2025) as trustees of the Educational Fund was approved:

Dr. Raymond General – ‘91

Susan Kropinski Haas – ‘75

Frances Lee Culp – ‘63

The election of Tammy Linton Glowatski – ’87 to fill the un-expired term (until 2021) of the late Myron M. Moskowitz as a trustee of the Educational Fund was ratified.

Also in my report on the Educational Fund, I mentioned that at the most-recent meeting of the trustees, Matthew Weller – ’91 was elected President and Dr. Raymond General – ’91 was elected Vice President.  Frances Lee Culp – ’63 who served as Secretary for many years, resigned from that position (she remains as a trustee).  A new secretary will be appointed.

 

NEXT MEETING:

President elect Amy Henninger Rachau ’83 and Vice President Erik Anderson ’97 will meet to decide the dates for the Fall, Winter, and Spring meetings for 2020-2021.

Outgoing President Jeff Schlader ’73 thanked everyone for a wonderful year and for all the help from everyone.

Motion for adjournment was made and approved by all.

 

Respectfully Submitted,

Jamie A. Hoffman Bordell ‘75

Secretary