NED SHOW GUIDELINES
(ALL for KIDZ)
Concerns:
Contract Approval
Money handling (receipts issued, cash collected, deposited, etc.)
Purchase amount under $500 or over $500
Collecting Sales Tax
Type of Payment
Process:
Purchasing:
- Agreements and Contracts must be sent to Director of Purchasing or Superintendent of Finance for approval.
- Payment amount to Vendor needs to be emailed to Director of Purchasing after the sale of Yo-yos is completed.
- Director of Purchasing will approve the method of payment (Purchase Order, Non-Standard, Petty Cash check, etc.) to be initiated.
- Payment to vendor shall consist of sales tax due deducted from the gross amount.
Collection of Money:
- Money collected should be collected according to the money handling process located in the Business Office Procedure Manual.
- Money collected should be cash, money order, or cashier checks. NO personal checks.
- Teacher Summary Sheets should be issued when money is collected from students.
- Cash collected should not be given to vendor. Collected amount should be deposited to campus secretary or bookkeeper.
- Collected funds should be deposited to the appropriate campus account (Fund 461)
- School is the retailer of the Yo-yos therefore the campus is responsible for calculating and reporting the sales tax.