Orange County Public Schools

Defined as a request for the production of documents, or a request to appear in court or other legal proceeding. A subpoena is court-ordered requiring an individual to act on the request, such as to testify or to present information. A person who receives a subpoena but does not comply with its terms may be subject to civil or criminal penalties, such as fines, jail time, or both.

Section 119.011(11), F.S., defines “public records” as “all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.”

Section 257.36(5)(a), F.S., requires that each public agency appoint a Records Management Liaison Officer to serve as a primary point of contact. The RMLO works in conjunction with the State Library and Archives of Florida and the agencies Records Management program. This title is usually abbreviated and referred to as an RMLO.

Typical duties may include:
• Reports agency’s compliance statement annually to the Division.
• Helps ensure proper disposition of eligible records.
• Trains and advises agency staff in records management practices.
• Responds to questions from the public regarding agency records.
• Works with the Division to establish retention schedules.
• Inventories agency records.
• Participates in agency decisions regarding microfilming, imaging, storage and disposal.

More information can be found online from the Division of Library and Information Services. http://dos.myflorida.com/library-archives/records-management/records-management-liaison-officers/

Consult the General Records Schedules, made available online from the Division of Library and Information Services. http://dos.myflorida.com/library-archives/records-management/general-records-schedules/

Contact the Records Management office.   Public Records Custodian contact information:

Orange County Public Schools
Records Management
6501 Magic Way, Bldg. 500
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: [email protected]
OR 
Public Records Request Form
**Student records are NOT public records. Please visit our Student Records page for information on how to request your student record.**

When an active or former OCPS employee requests their own records, the first initial request and items produced are at no charge. Fees occur when multiple copies of an item are requested for employee records.

Personnel File Request Form

Contact information:
Orange County Public Schools
Records Management
6501 Magic Way, Bldg. 500
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: [email protected]

Please contact Records Management at 407.317.3965 or [email protected], a specialist can provide updated information on Employee, Subpoena, Public or archive record requests.

All student records are handled at the school level, please visit any OCPS school to request your transcript.