School Secretary

The district has a vacancy for a full-time, 12-month School Secretary in the High School Office. This is a civil service position. Applicants must qualify and successfully pass the required civil service exam for this position and meet the minimum civil service requirements.

Excellent benefits, $15.50 per hour per CSEA contract.

If interested please contact Junior/Senior High School Principal Michael Miller at 518-882-1033.

Job Description

DISTINGUISHING FEATURES OF THE CLASS:
The work involves responsibility for independently performing complex clerical operations and administrative support tasks for a School District. Incumbents spend a substantial amount of time operating a personal computer and the rest of the time on routine administrative tasks to ensure the efficient workflow of the office. The work involves responsibility for the entry and retrieval of information using software on a computer and using a computer to produce printed material such as letters, memoranda and forms. Incumbents work under general supervision receiving detailed instructions only where policies have not been determined. Does related work as required.

TYPICAL WORK ACTIVITIES:
• Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material
•  Transcribes correspondence from dictation equipment
•  Composes and prepares correspondence on matters where policies and procedures are well defined
•  Maintains and updates databases/spreadsheet records on a personal computer
•  Screens callers or visitors to determine the nature of the inquiry refers to appropriate party or office and answer inquiries as appropriate
•  Establishes and maintains confidential and general office files
•  Checks, codes and processes requisitions, claims, bills
•  Receives, sorts and distributes incoming mail
•  Orders supplies and materials
•  Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries
•  Answers telephone and gives out information
•  Prepares and maintains financial, statistical and personnel records

"Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job."

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
•  Good knowledge of modern office terminology, procedures and equipment •  Ability to handle routine administrative details independently
•  Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheets and databases at an acceptable rate of accuracy and speed
•  Ability to prepare and maintain program records and routine reports
•  Ability to communicate effectively both orally and in writing
•  Ability to establish and maintain effective working relationships with others
•   Ability to organize and maintain office files
•  Ability to collect information from various sources for program operations
•   Tact courtesy: Physical condition commensurate with the demands of the position

MINIMUM QUALIFICATIONS:

EITHER:
A. Graduation from a New York State regionally accredited college or university with an Associate’s degree in Secretarial Science or a closely related field and one (1) year of clerical experience which involved the operation of a computer for word-processing, database or spreadsheet applications

OR:
B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of clerical experience which involved the operation of a computer for word-processing, database or spreadsheet applications.

Po Resolution 2001-45 Adopted 6/14/01

Galway Central School District

The Galway Central School District does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The BOCES Civil Rights Compliance Officer is: Jennifer Hall, Galway Central School District, 5317 Sacandaga Road, Galway, NY 12074. phone: (518) 882-1033, email: [email protected]. Complaints may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005-2500, phone (646) 428-3800, fax (646) 428-3843, email: [email protected]