2022-2023 Native American Indian Education Committee Meeting

12/13/2022  5:30 p.m

Agenda

1. Welcoming: Jason welcomed and called the meeting to order at 5:37 p.m.

2. Roll Call: Jason Watchman, Tyrone Barlow, Belinda Begaye, Tammie Begay, Terry Curley, Kalvina Belin

3. Approval of the Agenda: Motion to approve the agenda made by Tyrone Barlow, seconded by Belinda Begaye. Motion passed 6-0-0.

4. Approval of Minutes for November 14, 2022: Motion to approve the minutes made by Tyrone Barlow, seconded by Tammie Begay. Motion passed 6-0-0.

5. Old Business

1. Chapter house update:

   1. Jason - will continue to reach out to Tonalea Lake

   2. Tyrone - 

   3. Belinda - attended Cameron chapter planning meeting and put on their agenda on the 18th

   4. Tammie - may have a conflict of interest with Birds Springs

   5. Terry - Zoom meeting with Birds Spring chapter on 12/14/22 at 1pm

   6. Re-assign Leupp Chapter with Tammie Begay

   7. Hand out the Indian policy & procedures with assigned Chapters within the month of December

2. Review Bylaws: Jason will review and put on the agenda next month

3. Finalize Native American Indian Education Needs Assessment Survey 2022-2023? Kalvina gathered feedback from the majority of the members and updated the survey questions. 

   1. Next steps: Disseminate survey on December 13th and last day to accept survey for Ed plan write up is on February 3rd. Approval of Ed plan is February 13, 2023. 

      1. QR Code and permission letter was sent out 12/14/22. Online surveys for parents can be sent out asap. Students can submit hardcopy or online as long as they have a permission slip.

      2. Suggestions for future: For next year, the survey could be included in the open enrollment forms and during home games with incentives (bag, water bottle with school logo, agenda).

      3. Taylor will disseminate the survey at the Craft Bazaar at CCC. Curley will disseminate the survey at FBD to parents.

      4. Is there a way to sort through duplications? Email address.

   2. Questions: can we include a process in the timeline where we can review the survey responses before the Ed plan is written up? Yes. Will there be a security measure for the survey (student ID number)? permission letters.

   3. Motion to approve the survey made by Kalvina Belin, seconded by Terry Curley. Motion passed 6-0-0.

4. IEC Project update: Event/Activity to be held on April 8th, 2023. Activity/Event questions & considerations:

   1. What kinds of cultural events take place in the Spring? Is this a presentation, demonstration, and provides hands-on activity? Planting season, follow according to the season, and include all kinds of activity. This event will be for everyone. Invite other Tribes to share as well.

   2. Do we have multiple activities happening to target different age groups/grades? Invite folks to share culture and language. All age event. Invite Mr. Sands to share language revitalization. 

   3. Depending on the activity, should the event take place outside or inside? Ask high school coordinators about the football field. Purpose of the event is to bring awareness of the IEC, parent involvement, and get parent voices to meet their needs. SMS has real grass (less maintenance) and parking capacity. 

   4. What’s the process for requesting to use the building or venue? What are their rules? Can make formal requests through platform school and ask beforehand. High school is through athletic director and middle school is through assistant principal. If off FUSD-site, we have to get three quotes from the venues and purchase info. May also ask NAU or NACA about cost share. And city parks (Thorpe, Foxglen, Fort Tuthill, etc.)

   5. What events or activities are other community partners doing during this time that we could be a partnership and help with? NACA, NAU NACC and OISS, Bella Investment Group, TCRHCC (Sacred Peaks), Pepsi Cola, City of Flagstaff Indigenous Commission, Coconino County commissioners.

   6. Are we allowing organizations to have their booths set up? If we have the space. Will this event be a for-profit or non-profit? Categorize booths: information booth, food vendors, craft booth. It is up to IEC what we want to charge (fee, donation, contribution) for booth vendors. Is there anything prohibiting the IEC organization from getting monetary donations, or reaching out to the school district attorney? What language do we use (gift and donation)? 

5. Gifts & Donations update: Jason reached out to several folks. 

6. Highlights from Native American Grant School Association Winter Conference: Kalvina shared highlights and lessons learned from the conference. 

7. Review of the monthly invoices: Please see Invoice No. 112022-A, 112022-C, and 112022-D for November 2022. Motion to approve the monthly invoices by Tyrone Barlow, seconded by Tammie Begay. Motion passed 6-0-0.

VI. New Business

1. Review of the budget modification: Please see Budget Mod in google drive. Modifications were made and signatures are pending per new Navajo Nation administration. 

2. Tyrone Barlow resignation: daughter has graduated from FUSD.

VII. Future agenda items: 

1. Chapter House update - IPP handouts 

2. Review Bylaws

3. Needs & Assessment survey (special meeting on data review)

4. Update on IEC project/event in April 8th 

5. IEC chair bio & photo for January FUSD communication - Joshua Butler

6. Update on elementary/secondary end of the year activities & award ceremonies

VIII. Announcements: 

1. NN Tribal Clothing program - emails were sent to parents last week

2. Native American Heritage Month event update by Shannon Taylor

3. NAPO Meeting update by Dianne

4. FUSD NA student count update & Tribal Consultation with 9 Tribes

5. NN JOM Regional Conference in April - evaluation subcommittee 

IX. Adjournment: Motion to adjourn meeting at 7:32 p.m. by Kalvina Belin, 

seconded by Belinda Begaye. Motion carried 6-0-0.